Office365 

Project Scope and Objectives

1. Provide the District and both colleges with  Office 365 for the purposes of collaboration and document sharing
2. Provide Single Sign on to Office 365
3. Provide online documentation and training on how to load and share documents in O365
4. Provide necessary library and team collaboration tools to facilitate team collaboration within O365
5. Complete the project by the end of March, 2016

Critical Success Factors

1. District and college can use their school CWID account and password to log into the Office365
2. Departments have a group collaboration library built to share documents inside and outside the district
3. Users have been trained and shown how to:
   
   1. Follow people, documents, and tags to keep informed about activities and updates to the documents
   2. Create document libraries to keep documents organized
   3. Control who can see your documents, inside and outside your organization
   4. Collaborate on Office documents like Word, Excel, and PowerPoint
4. Team members actively participate in regular project team meetings and contribute to the team's success

Project Milestones

1. Implement Directory Synchronization between School AD and Office365 by 4/10/2015
2. Meet with Facilities Stake holders to determine use case and functionality for team site by 4/17/2015
3. Build Facilities team site by 5/1/2015
4. User Training delivered to Facilities by 5/15/2015
5. Acceptance Testing by 5/22/2015
6. Go Live by 6/15/2015
7. 9/30/2015 Preparation for roll out to district and colleges
8. 10/30/2015 ETS go live 
9. 11/30/2015  Super users go live
10. 12/07/2015  All users go live
11. 12/14/2015  Start to accept setup request from central services and colleges to setup collaboration site
12. 3/30/2016  Complete the O365 project

User Training Materials

TBD

Technical Documents

TBD

Project Team Organization

Facilities Implementation Team

ETS Implementation Team

Project Meetings