Employee Processes

This page is for managers and department administrative assistants. When an employee joins the district, leaves the district, or moves between departments, ETS needs a process ticket so we can set up or remove computer equipment, account access, and telephone/voicemail. Use the table below to pick the right process, then follow the linked article.

Which Process To Use

New Hire Process

For individuals who are newly employed by the district - not returning from leave, not returning through Article 7, 19, or 21, and not moving between departments, colleges or Central Services and a college.

New Hire Process

Transfer Out and Transfer In

For individuals who are already employees of the district but are moving from one department to another, regardless if that department is at another college or at Central Services.

Transfer Out and Transfer In Processes

Exiting Employee Process

For individuals who are leaving the districts employment, wether through retirement, resignation, end of assignment, or termination.

Exiting Employee Process

An internal transfer is not an exit. If the employee is staying with the district but changing departments, use the transfer process, not the Exiting Employee Process. Submitting an exit ticket for a transferring employee can remove account access they still need in their new position.

What Each Process Creates

Every process creates one parent ticket with child tickets covering the three areas ETS handles:

Computer Equipment — assigning, collecting, or reassigning computers and peripherals.
Account Access — creating, changing, or removing system account access.
Telephone/Voice Mail — setting up, reassigning, or disconnecting phone and voicemail service.