25Live Project

25Live project

Implement 25Live, an integrated solution for managing class rooms, facility, and other physical resources to support instructional and administrative needs

Upgrade both Foothill and De-Anza Colleges from R25 to 25Live based on the best practice suggested by the vendor
Provide Single Sign on to the 25Live through MyPortal integration
Train-the-trainer training will be provided for both colleges and ETS
staff to operate 25Live.
Establish common business practices for both colleges to operate 25Live.
Establish security and support protocols for the continuity of operation for 25Live.

Make decision to host 25Live or build it on premises
Agreement on the project implementation team members, and project
schedule.
Both colleges commit resources to the training and operating of 25Live, and
participate in the implementation process.
Define common business practices and reach agreement between both
colleges.
On time delivery of the test and production instances by ETS and CollegeNet
vendor.
On time completion of the security access setup and single sign on
configuration in MyPortal.
On time completion of the localization of 25Live for both colleges' special
configuration requirements.
On time completion of the scheduled pilot testing and go live preparation
works.
Public awareness and marketing of 25Live to public users.
Pass the go live preparation check list provided by 25Live vendor.
Go Live on schedule.

Secure agreement from both colleges and contract approved by the board by
February 1, 2016.
Conduct the on-site business process analysis by end of March, 2016.
Complete the test and production instances by April 29, 2016.
Complete the R25 to 25Live database migration by April 29, 2016.
Complete the user and viewer seats after migration to SaaS (after April 29, 2016).
Attend and complete the configuration courses before the second on-site engagement (before May)
Localization of the 25Live systems to FHDA requirements and configure SSO and MyPortal connectors, create local user accounts, test and review security and access by May 31, 2016.
Second on-site visit by CollegeNet consultant by June 20, 2016.
Complete security settings, access, and assignment/notification policies by June 20, 2016.
First round of Pilot testing completed by June 27, 2016.
Second round of Pilot testing completed by July 22, 2016.
FHDA training materials, online video and Portal channel completed by August 19, 2016.
Complete 25Live user training in preparation to go live before August 26, 2016.
Pass the pre-production final check by August 26, 2016.
System Go Live on August 31, 2016.
Post go Live: Build and publish event calendar.