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ETS: De Anza OU Migration Meeting
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 De Anza OU Migration Project Meeting Minutes

August 30, 2016 10-11 am

Attendees: Michael Monina and Micah Roark remotely; Alex Harrell, Larry Ching, Chien Shih, Mahmood Hasan, Jerrick Woo, Bill Baldwin,and Linda Koyama 

  1. Migration schedule
      1. Migration will need to be completed successfully
      2. Chris will convert the user accounts and change the user names to their correseponding CWIDs
      3. DA Webteam will do spot checks and will change the SaaS URL logins to the ESL logins.
      4. Larry will do a quick publishing check and then announce to the users that we are LIVE.
      5. Chien recommended to do a publishing test to the Verio site.
  2. Current OU issue
      1. Latest upgrade for SaaS 10.4.3.1:  Some users are experiencing problems with the front end code where they are inadvertently being logged out repeatedly from OU Campus.  There is usually a delay of 3 days before the upgrade is released to ESL customers.  This came up last Friday (8/26/16) and has not been resolved yet.  The development team will need to release a patch to solved the problem and Micah is not sure when it will be released.  The latest upgrade includes some DB changes with new added tables.  We need to upgrade ESL too in order for the migration to work.
      2. OU strongly advises not to update our ESL to 10.4.3.1.  Michael is fairly confident that the fix will be available this week.
      3. It was decided to push the migration to Monday, September 12th 5 pm- to am on the 13th .  This will  require the bug fix upgrade to be applied to our ESL during the week of Sept. 5th.  The fall back plan will be to reconvene to look at another date.
      4. DA doesn't have a hard deadline, but they would like to have the migration done prior to fall quarter start.  Chien advises not to schedule this during the last week of September (start of the quarter) or the first few weeks in October.
  3. Insight Results:  All level 10s will receive the report tomorrow -  Alex, Larry, Vanessa, Bradley and Julie.  Michael has a meeting with Andrea Hanstein and the Foothill webteam tomorrow regarding their redesign.
  4. Non-person account status
      1. Bill does not need to create them in OU; he needs to create 10 generic CWIDs and default passwords and will let Larry know how they correspond to the requested 10 non-person accounts.  Larry will enter them in OU and will notify Chris.  Bill will document it in Confluence.