Business Website Project Team Meeting Minutes

December 8, 2014 3-4 p.m.

Attendees: Kevin McElroy, Hector Quinonez, Martin Varela, Joni Hayes Lamprey, Carla Maitland, Karen Lauricella, Pam Grey, Marsha Kelly, Steve Kitchen, Joe Moreau, Chien Shih, Matt Rapczynski, Deepa Prasad, Katia Rostam Yazdi

A. Experience and Best Practice from other departments

Project website url: http://ets.fhda.edu/projects/district-website-conversion
Guideline to keep to a maximum of three clicks
It doesn't need to be 100% when you go live. It will be a work in progress.
Think about your audience

1. Foundation – theme driven design for donors
2. ETS – functional driven design; looking for help
  1. Slider topics: Big initiatives the dept. is working on
  2. Tiles: System status, find answers to most common questions
3. HR – position driven design; users find info by job classification
4. Purchasing (on-going) – Process driven design
  1. Slider geared towards external customers
  2. Tiles for internal users
5. Business office - TBD How do you want to present the info in a logical way? What is the primary focus? What common questions come your way? Forms can be listed alphabetically and also can be found under other tiles by category.
Reviewed the mock-up of the district landing page. May want to redo the business link to "business services"
Internal vs. external info: The goal is have internal info accessible possibly through myportal, but upgrading myportal will be happening in the near future so the timing of both needs to be planned out.
Next step:
1. Decide on the small group who will be responsible for the editing. They must be able to commit time to work on the site regularly and review with the sub-departments.
2. Schedule Training
3. Schedule Weekly Project meetings
4. Decide on Slider and tile topics. Decide how you would like to organize your info; not necessary what follows the org. chart.
5. Minutes can be found at: http://ets.fhda.edu/projects/district-website-conversion/index.html