BOG Fee Waiver Project Meeting Minutes

July 14, 2015 1:30-2:30 p.m.

Participants :  Kevin Harral, Nina Van, Lee McDonald, and Larry Ching remotely, Sarah Corrao, Bradley Creamer, Julie Ceballos, Jerrick Woo, Mahmood Hasan, Jim Clow, Ryan Anthony, Linda Koyama

1. Via webinar, Lee stepped us through how to use the SWABOGM form.  
   
   
   1. The ID should be the Banner ID, not CCC ID.
   2. Using the sequence number works also.
   3. If you go to file, you can click the file name instead of needing to reenter the form each time.
   4. You do not need to enter the name.
   5. Have only one form opened at a time.
   6. Roll back is not clearing everything properly.  For now, we need to close the form and reopening it.

   7. Aid period:  Nina changed the campus and tried to execute the trigger in the INB job that Jim has set up.  After the applications are loaded, the  RVPBPST process needs to be executed so that we can run the tracking (Lee checked with Ellucian and Rupinder about this).  They need to run the tracking so that the student can be notified that they are not eligible.

2. Once the form is complete,it should take Lee about one hour to move all the objects to our production area. Lee provide a list of all the objects that were a part of this project.

3. Last step:  Besides the roll back issue which would not prevent us from going live on July 22nd, the users would like to do one final test on a larger scale tomorrow, 7-15-15, and to have both Sarah and Nina in the suspense form at the same time.  By noon, we should have a decision whether to go live.  Once we have a decision, Linda will contact the college web teams and Patty Donohue.
   
   
4. Kevin will have language changes to Julie today.  They will forward the updates to Larry so that he can modify it for De Anza.
   
   
5. Ryan will copy the test code into production.  He can set up the procedures ahead of time.