Facilities Website Project Team Meeting Minutes

March 12, 2015 10:30-11:30 a.m.

 Attendees:   Sally Gore, Susan Boraston, Jennifer Mahato, Esperanza Contreras, Chien Shih,  Deepa Prasad, Linda Koyama

1. We are hoping to have the Facilities website  go live by the end of March so that we can plan the larger project celebration in April.
2. Slider progress
   1. Sally will go to istockphoto.com to choose the slider pictures for announcements and work orders.  Once chosen, Linda will purchase it for them.
   2. Jennifer will ask Art to add description to the Foothill - De Anza Education Center page and choose an image for the slider by the end of next week (March 13th).
   3. The team discussed the need for announcements.  It was decided to keep it.   Sally and Bellen will communicate updates to Jennifer.  Susan will update the current page.
   4. Emergencies:  Susan will update this page with links to the emergency procedure pdf.
   5. ETS will create a new page with links to log into the work order system.  
   6. ETS will change the tile from Work Orders to Work Orders/Service Request
   7. It was decided that Work Orders/Service Request will remain as a slider and a tile for now.
3. Tiles
   1. It was decided to replace the Foothill - De Anza Education Center tile with  an Energy Management tile .
   2. ETS will change EIRS to EIR.  ETS will change the pages to full-width pages.
   3. Jennifer will work on the facilities documents page and finalize the content by March 13th.
   4. Employees tile:  Esperanza will contact Nancy Chao to check on payroll codes.  Preferrably Payroll will  keep the list of payroll codes updated and facilities will link to the document.   The linked forms need to be reviewed and possibly updated. If payroll is maintaining these forms, we will link to the forms on their website.
   5. Current Construction Projects was changed to bid opportunities and linked to http://www.govbids.com/scripts/BAPS/public/OpenBids/ViewSolicitations.asp.
   6. Susan and Jennifer will research the verizon contact info to update this page by Friday, March 20th.
   7. ETS will change the icon for employee forms.
   8. Jennifer and Susan will send the word document for contacts.
   9. Facilities will need to decide on icons.  There are some in the _tile-icons folder.  If you would like to purchase other icons, you can find more at iconfinder.com.