ETS: Portal Security Guidelines

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Portal Security Guidelines


Practice good security

The portal will be your entry to data of all kinds, some of which will be confidential information for/about you and some may be student or HR-related, depending on your job. This may include class rosters, your FHDA Reports site (for your pay stubs) and your email account. With security issues it's important to build good habits early. So when you use the portal follow these suggested practices:

Do not share your password with anyone, and do not write it down and keep it on or in your desk. When you stop using the portal, log off. Do not leave your desk or computer unattended for an extended period of time while logged in to the portal.

You will be given an opportunity to change your portal password. Use a "strong" password for all your accounts where you choose a password. (Remember that your personal information is available to anyone who has or gains access to your password! Also, because the portal provides you access to multiple other resources -- like your email, your pay stub information, and others, the necessity to remember multiple other passwords is not as critical. You will only need to know your portal password. So make your portal password strong!) A strong password does not include whole words or names. It is made up of a mixed string of letters and numbers that may mean something to you but won't mean anything to anyone else. For example, take the first letters of a phrase you know and combine them to make a single word; e.g. "I live at 123 Main Street" becomes the password "ila123ms." Whole words, names, or phrases are easy for hackers to crack - and for others to remember, too!

Some pages accessible through the portal may contain links to personal or FERPA sensitive information that is downloaded to your computer. These files may be copied to your desktop or other locations on your computer, depending on web browser default settings. Be sure to protect these files from unauthorized access by others, and to remove them from public machines or other computers you may use before leaving the computer.