A timeline was built to help facilitate the completion of the document in time for the June 24^th board meeting

Each meeting should be a work session with a specific task

Go through a process and then go back to constituency groups for input
At subsequent meetings gather input, which will help revise the document, and then take on the next task
One or more members will take on the task of gathering the results of each meeting and turning it into a draft for the next working session
Using inputs from constituency groups, updates to the plan can be made at each ETAC meeting, via a computer and projector

· For success of a technology plan, you need the inclusion of a wide range of people in the process of getting input, not necessarily in the writing

Need to make certain that constituency groups are involved in rewriting/revising the technology plan
When writing the document, it works best if only one or two people craft the document

· Have a fairly tight time schedule, in order to accomplish the goal of completing a strategic plan during the 03/04 academic year

· The Strategic Plan is being rewritten/revised because

1)    We are in a completely different environment now than we were in 2000

Both the budget and technology situations have changed

2)    Next year is an accreditation year
3)    Chancellor Kanter requested that we revise or rewrite our current plan
4)    The purpose of the matrix is a guiding document for ETS, and others in the district, to implement the technology plan

· The current timeline looks more like a schedule for creating a new plan instead of going back and revisiting the old plan

There is no time in the timeline to go back and identify what the problems were with the existing plan
Need to look at the plan and decide what did not work out well, what things were left out and set those items up as priorities in the development or revision of the new plan
Should start with the existing document and the issues about that document rather than starting the process all over

· A suggestion was made that ETAC get input from different parts of the colleges before diving into developing or revising the plan

· The suggestion was made that Vivian Sinou be consulted through out the process, because of the importance of ETUDES
· At the January 21^st meeting; the committee should do the Guiding Principles and Planning - the assumption being that everyone has done their homework

Need to send an e-mail reminder to committee members

· One of the challenges of revising the plan is the time commitment -both during meetings and outside

· Better to make a technology plan that isn too detailed, it is best to focus on fairly broad goals

· Need to come up with a methodology to get more people involved

For faculty and staff this can be done electronically
For students, a poll box can be used

· A strategic plan helps you envision what is going to happen

· If you have no plan, you have no future

· The plan could be an opportunity to implement some things that need to be done

· When writing the plan, it might be useful to listen to outside industry leaders

· Willie will come up with a revised schedule, based upon the committees input, and send it out to ETAC members

6. OTHER ITEMS FROM THE COMMITTEE

· There was a unanimous decision to cancel the first meeting in January (Jan 7^th)
· John Swensson will check into using the De Anza college vehicle for transporting De Anza ETAC members to all Foothill Campus ETAC meetings (the third Wednesday of every month)

Adjourned: 4:36 pm

Next Meeting: Wednesday, January 21, 12:30 - 2:00 pm, Foothill Carriage House Conference Room