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EDUCATIONAL TECHNOLOGY ADVISORY
COMMITTEE
12/13/2001, 9:00-10:30 am
De Anza Admin Conference Room
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ATTENDEES:
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Sharon Berg, Carole Chapman, Wayne Chenoweth, Letha Jeanpierre, Chuck
Lindauer, Willie Pritchard
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GUESTS: Gerry Gyuire, Sharon Luciw, Cindy Vinson,
Don Danner
Convened: 9:05 am
1. APPROVAL OF THE MINUTES
- Minutes will stand approved as posted
2. GENERAL NEWS- DISTRICT ALL-MANAGERS MEETING
- ETS managers made a presentation to all district Managers on 11/30/01
- They outlined the number of projects we were doing
- Explained the organization of each group
- Power Point presentation for 11/30/01, All Managers/Supervisors meeting,
will be sent to all ETAC committee members
- ETS Christmas Party is Wednesday, December 19th, from 12:00 pm - 2:00 pm
- All ETAC members are invited
3. SUBCOMMITTEE REPORTS
- Cindy Vinson (Learning Technologies) - met two weeks ago
- Are going to work on a policy proposal process for the instructional
group
- Will bring to ETAC for review, a student survey
- Don Danner (Hardware & Software) - Having a meeting Tuesday morning,
December 18th
- In process of setting up working standards for all peripherals
- Gerry Guire (Information Systems) - 1st meeting is scheduled
for January 29th, 2002
- Sharon Luciw (Network & Systems, & Web Committee) - has both committees
together and will be meeting some time in January
4. REPORT ON TECHNOLOGY USE SURVEY - CINDY VINSON
- As of December 13th, there were 378 respondents to survey
- Tomorrow, December 14th, is the last day to participate in the
survey
- Should have some preliminary information by next meeting
5. REVISED SERVER SUPPORT WHITE PAPER; ETAC FEEDBACK
- SHARON LUCIW
- Latest revision has been posted up on the web
- Reviewed server policy
- ETS is moving to a service level agreement environment
- Will lay out what our response time will be for work requests and trouble
calls
- When procedure is developed it will be posted on the ETS website
- A future issue of NewsBytes, will focus on Service Level Agreements
- For a formal adoption will need to be reviewed at the next meeting
- Sharon to revise and get uploaded on the web
- Willie will take the final version to the Chancellors Advisory Council
6. NEW BOARD POLICY ON DELEGATED AUTHORITY AND IMPLICATION
FOR HARDWARE ACQUISITION AND ADHERENCE TO STANDARDS
- An item passed at the last board meeting that raises pro card purchase levels
for managers for certain items
- Prior limit most managers had to spend was less than the $ amount of
a computer, now it will go above
- Because of higher limits, managers will not have to go through purchasing
to see if it meets ETS standards
- ETS support after computer purchase may be an issue
- In process of putting together web pages for Dell & Apple to speed
up the ordering process for standard computers
- Purchase of any computer should go through ETS and be checked by Tech
Services
- ETAC was asked to reaffirm policy that ETS will only support standards on
list or computers with prior ETS approval, regardless of purchasing limits
(no action at this meeting, to be considered at future meeting)
- Need to revise Hardware & Software Standards Policy in same format as
Server Support paper
7. POLICY ON COMPUTER AND INTERNET USE
& AUDITOR'S REPORT
- Need to review and talk to constituencies regarding the auditor's report
(pertaining to employees and not students) and the board policy on computer
use: rights and responsibilities
- Does ETAC want to make changes to board policy?
- Will discuss in more detail at next meeting
- Carole will bring in paperwork she had to sign at Diablo College
8. OTHER ITEMS FROM THE COMMITTEE
Adjourned: 10:12 am
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