December 12, 2002 Minutes

· Minutes will stand approved as posted

· A simpler survey than last year

· The survey has been on line for almost two weeks

Posted a week ago Monday

· Have 225 responses as of Tuesday, December 10^th

· Cindy Vinson would like to extend the survey into the first couple of weeks in January

· Roxanne can make an announcement, at the next Senate meeting on Jan 13^th about the survey dead line being extended

· Need twice as may responses to have a survey with any substance

· Will turn survey off on Friday, December 13^th and turn back on January 13^th for another two weeks

Can put another message in NewsBytes, which comes out on January 13^th, with a direct link to the survey

Need to send a notice to Instructional Deans and request that they forward it to their faculty

May also put a link from the first page of the ETS web site to the survey

· Network & Systems, & Web Committee – Sharon Luciw

Both subcommittees have discussed and begun to develop a technology security policy (network security)

Need an internal policy  (for ETS), not a board policy, of how to deal with certain security issues

Goal of policy is to: enable people to have an environment they can work in, not inhibit them; reduce any risks of intrusion or down time; heighten awareness

Subcommittees came away with 11 action items:

1. Summarize the security breaches over the last year to provide evidence of a problem.  Categorize the security issues.

2. Research and report the technology security mechanism currently in place throughout the District.

3. Obtain and review best practices and policies in place at other institutions.

4. IS needs to be involved in our discussions - mainly due to the legal requirements of securing personal confidential employee and student data (Gerry is working on a data security policy).

5. Begin the awareness training now - Communicate a "Security Tip of the Month", use Newsbytes and Willie's Tech Update to heighten awareness.

6. Set up meetings for next year

7. Technology Security training during the All Managers and Supervisor's meeting

8. Set up monthly meetings with all Technology Support personnel - develop roles and responsibilities, document, leverage experience among the staff, share information.

9. Security training for support personnel - ideas: Ask FHDA Faculty who teach Technology Security to develop a seminar for staff. Invite vendors to provide a free seminar to staff such as CISCO.

10. Baseline training for server support and security guidelines for server configuration.

11. Purchase a security audit tool to certify servers internally are protected.

Sharon would like to combine her two committees, since they discuss very similar things,  and will  probably bring  a request to ETAC

· Hardware & Software  - Don Danner

Met December 3rd

Meet regularly on the first Tuesday of the month

Next meeting is on January 7^th

A topic of discussion will be looking at other mail clients for the Mac (not necessarily support, but what will be allowed)

Another topic will be the Examination of the section 508 compliance issues with Mac OS X

The new standards have been posted

Discussed the migration to Mac OS X

Going to happen, because all new Macs, starting in Jan, will be shipped only with OS X

Working on a license agreement with Apple to do upgrades of all Macs that are able to add OS X (not all Macs in inventory can run OS X effectively)

OS X upgrades will be done on a voluntary basis (after upgrades, will be able to default to OS 9) as part of our software upgrade that is taking place

The OS X upgrade will include an Office upgrade(Office X)

OS X upgrades will not be done by separate request unless there is a critical application that only runs under OS X (which is likely to be very rare)

ETS trainers will offer individualized as well as group training OS X

Want to train people on OS X as they are migrated to it

Since there is no staff development center on the FH campus, there will not be as much training for the staff in the KCI (classes have to be worked in along with KCI classes)

There are web sites available to go to get hints, tips and features on OS X

Acrobat, the full version, is not a standard software that is loaded on district computers

· Instructional Technology – Cindy Vinson

Met Tuesday, December 3rd

Meets the first Tuesday of every month, from 3:30 pm - 5:00 pm

Next meeting is Tuesday, January 7^th, in the FH Board Room

Vivian Sinou has agreed to make a presentation to help prioritize the different ETUDES

Cindy had Larry Miller do a demo on the CATS/Hershey Project

Will be rolled out to DA counselors only, because the Windows side is much farther along than the Mac side

Will eventually be available for the Foothill counselors

Will allow Students to view their instructional plan

Counselors will practice with CATS/Hershey for about a year before rolling it out to students

 

Second part of meeting, looked at a report that was prepared by Catherine Ayers(former director of @One), that talks about what kind of instructional  technologies  are successful

·Information Systems – Gerry Gyuire

Nothing to report

·Wayne Chenoweth has been forming a committee

First meeting will be 1/17/03

·Wayne will be working on a web site, during the break ,which will contain contact locations for 508

· Subcommittee met earlier this week and members were given a copy of all the written documentation that was submitted by Nov 25th

· The subcommittee will meet again this coming Monday, December 16^th and will have reviewed all feedback 

Will look at patterns or themes of what the main concerns seem to be

·Will work with the attorney to modify the language

·Need to come up with data on how much the system is abused and how we are unable to act in certain cases

·Looked at the calendar to set up a second open forum meeting

One for in the FH Board Room and a second one on the De Anza campus

·Willie will come up with a new revised calendar for moving the policy through to the board

·Will discuss the issue about the required signature and possible consequences with the district attorney

· Roxanne reported that the library has had a lot of problems with the network this quarter

Missed four Saturdays because the network was down

Roxanne handed out a breakdown of all the reported outages in the library from May 15^th, 2001 until December 11^th, 2002

Sharon Luciw  is comparing patterns of outages to general network outages

Sharon Luciw has been looking into creative ways to come up with some form of coverage for Saturdays since ETS doesn’t have available staffing on weekends

· Wayne inquired if there was any point in reviewing the implementation plan

If input is needed from ETAC, need to review, if not, no need to review

· Agenda item for the next meeting in January  - What is ETAC’s charge?

Last Updated: Thursday, April 3, 2003 at 2:25:20 PM
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