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EDUCATIONAL TECHNOLOGY ADVISORY
COMMITTEE
11/29/2001, 9:00-10:30 am
Foothill Carriage House Conference Room
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ATTENDEES:
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Carole Chapman, Wayne Chenoweth, Kathy Fransham, Letha Jeanpierre, Chuck
Lindauer, Willie Pritchard, Shelley Schreiber, Jaci Ward
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GUESTS:Gerry Gyuire, Sharon Luciw, Cindy Vinson, Don Danner
Convened: 9:04 am
1. APPROVAL OF THE MINUTES
· Minutes will stand approved as posted
2. GENERAL NEWS- NEXT ISSUE OF NEWSBYTES WILL BE ON ASSISTIVE
TECHNOLOGY; FUJITSU CONTRACT FINAL ACCEPTANCE
- Next issue of NewsBytes will be out this afternoon or tomorrow
- About Assistive Technology
- Fujitsu contract
- Ready to issue a final acceptance
- Fujitsu will have 35 days to finish issues
- Final contract will come in at or below budget
- If below budget, will buy more equipment
3. SUBCOMMITTEE REPORTS
- Will be a permanent part of the agenda
- May need to review membership criteria for some subcommittees
- Learning Technologies - Cindy Vinson - had 1st meeting
beginning of November
- Next meeting will be Dec 4th
- Will be taking a look at the Tech II Plan and using Strategic Plan
Goals and strategies as guideline for action
- Still does not have full membership
- Will be focusing on subsets of the Technology Implementation Plan goals
- Web and Network & Systems - Sharon Luciw - still in the process
of recruiting members but will be setting up meetings soon
- Hardware & Software Standards - Don Danner - will be meeting
next week
- Met with Apple & Purchasing to stream line standard Apple computer
orders
- In process of creating an Apple store web site for ordering APPLE
STANDARDS ONLY, met with Dell and that site will follow soon
- Process: a budgeter puts in an online order, Purchasing okays
their budget and an e-mail automatically goes out to ETS, purchasing
and the vendor, placing the order
- Will be able to put in orders for any quantity of computers
- Information Systems - Gerry Gyuire - still in the process of recruiting
committee members
4. REPORT ON TECHNOLOGY USE SURVEY - CINDY VINSON
- A web-based survey went out to district employees on Monday, November 26th
- The survey will be up on the web until Friday, December 14th
- If you don't have an e-mail address you didn't get a copy of the survey
- Will send out one more notice to everyone about completing the survey
- Will be happy with 30% participation
- Results will be able to be viewed on line in January 2002
- Will want the survey to go out to students
- Need to upgrade survey package before rolling out to students
5. REVISED SERVER SUPPORT WHITE PAPER; ETAC FEEDBACK
- SHARON LUCIW
- Is a living document and therefore will be continually updated
- Feedback from the committee included the following suggestions:
- Server support will be applied to existing servers
- Servers will need to be updated in an ongoing process
- Server Policy will be phased in
- Info gathered will help us set up for the new Data Center in the new
ETS building
- Need to spell out in the document the actual level of service we will
offer
- Need retroactive statements in the document
- Need an enforcement statement (ETS will not support servers that have
not gone through this process)
- Need a grace or transition period
- Sharon will have the revised doc ready before the next time we meet
(Dec 13th)
- The updated policy, not the procedure, will be up on the web by the
end of the first week in December
- An e-mail will go out to inform everyone when the updated version is
up on the web
- Need to move forward with this document at the next meeting (12/13)
- Sharon shared ETS's Production Turnover Document
- A consultation document
- Will be able to be completed on the web
- To be filled out by Administrators of the system (applications administrator,
systems administrator, project administrator) not the users
6. TACTICAL IMPLEMENTATION PLAN
- After discussion it was decided that the ETAC subcommittees will take lead
in mapping out priorities
- A living document, will never be complete
- Need to make clear to subcommittees which strategies they are responsible
for
- Final summations would be brought to ETAC
- Subcommittees will make recommendations to ETAC for action
- Any issues from previous discussions that have not been aired can be brought
to the committee the next time for discussion
- Governance group for Institutional Research is DRAC (District Research Advisory
Committee)
7. OTHER ITEMS FROM THE COMMITTEE
- .edu domain is being opened up to the Community Colleges
- EDUCAUSE has been given the task of assigning the .edu domain
names
- Applications for .edu domain names have been opened up for the first
time to Community Colleges
- We have put in for the foothill.edu and deanza.edu domains
- Will find out in Jan 2002 if we will get the domain names
- Will get to keep fhda.edu domain for the district
- Has implications for all servers in the district and for email naming
- FA has announced that faculty should be working to contract
- May not see faculty members at ETAC or subcommittee meetings
- According to District policy, ETAC and subcommittees will continue
to meet take action anyway
- E-mail change over
- Some members of ETAC expressed concerns about losing email addresses
and accounts, as well as users not conforming to new email standard
- ETS will do a couple of reminders, one each quarter and will
do a mass mailing near the end, just before the final cutover
- LDAP directory is updated over night
- By doing a search on the LDAP directory you can see what some ones
official e-mail address is
- Can continue to use the ugly name, but is not user friendly
- ETS is planning a Christmas Party and all ETAC members will be invited
Adjourned: 10:28 am
Next Meeting: December 13, 2001 in the De Anza Admin Conference
Room
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