November 21, 2002 Minutes

· Minutes will stand approved as posted

· E-NewsBytes will be coming out on Monday, November 25^th

Will contain topics on Measure E classroom technology; the SEVIS initiative – project to comply with Federal INS requirements to track foreign students; and an article on how to deal with threatening e-mail

· Will be doing another technology survey like last year

This years survey will be considerably shorter than last years

Last year did not get a good response from full time or part time faculty

Need to speak to faculty members in the senates about faculty responding to the e-mailed survey

Will try to send the survey out by next week

· Network & Systems, & Web Committee – Sharon Luciw

Both committees discussed section 508 requirements

Have a fairly good head start on its understanding

Also discussed the computer use policy

· Hardware & Software  - Don Danner

Standards have been revised and are available on the web

· Instructional Technology – Cindy Vinson

Nothing to report

· Information systems – Gerry Gyuire

Just recently submitted the committee roster to the senates for approval

Has asked for a representative from the FH academic senate to fill the final position

· Need to put together a team to work on 508compliance policy

A separate sub committee should be started to deal with this policy – to be chaired by Wayne Chenoweth

There are 6 different standards that need to be meet

There is a guide that addresses each section on the back of the transition plan

Committee members need to be selected from: the web masters; purchasing staff; those affected with the curriculum; librarian, adaptive media specialists (one from each campus), faculty who develop on line material, a member from Network & Systems, a member from Learning Technologies, Jaci Ward

· Wayne is a contact person for info relating to section 508

· What is needed is a procedural plan

Need an implementation plan

There needs to be a process for raising awareness, which is easy to use and follow

There will be a designated individual who will be responsible for making sure that the policy is in place

We will take steps to insure that all employees know what the standards are and train them on what they need to know

· The current Board Policy is for following ADA 504

· Steve Sellitti (responsible for accessibility & support for disabled students on the De Anza campus) wants more detail than the current board policy has

Steve felt that it would be good to have a separate policy for compliance to 508

· State Senate Bill 105, requiring that we follow the 508 standards, becomes effective January 1^st, 2003

· Newest version of the section 508 drafts will be posted on the ETS website, under policies

· Need to incorporate 508 compliance training into any type of development training instead of requiring separate training

· Deadline date of 11/25 gives the committee the opportunity to move through the process in a timely fashion (according to the calendar that had been mapped out at the 10/24/02 ETAC meeting)

Even sticking to the mapped out deadlines, the Committee will not be able to take the final draft to the board for their approval until the board’s first meeting in April

This date gives the subcommittee one month to review all the written input, make revisions based on that input and, with the help of legal counsel, come out with a final draft

On January 13th the subcommittee will hold a public meeting to share the final draft

The meeting will be held in the District Board Room from 1:00 PM - 2:00 PM

Legal Counsel for the districts (John Shupe) will be available to answer questions

The meeting will be announced in NewsBytes

All committee members need to make certain that their constituency groups are aware of this meeting

Will be posted on the web noting that it is in its final draft form

Final draft will go to ETAC for a vote on January 23rd

· Most of the feed back that has been coming in, has been negative, not due to the over all tone of the policy but because of the required signature

· Purpose of the policy is not to intimidate staff but to protect the District

· The policy is not meant to go after every user, but to go after those users who are abusive

 

· This policy is more a work performance and supervisory issue than a technology issue

This is for those cases where there is extensive use of the phone, internet and/or computer technology, where work performance is negatively impacted

· This policy (in its current state), once in place (if the wording is not changed), has the potential of giving authority to individual departmental managers to correct employee behavior when use for unintended purposes is excessive

· Robin has seen other districts policies that required signatures, but not all of them have that requirement

Will explore with legal counsel if the signature is absolutely necessary or not

· There is no clear information on what will happen to an employee who refuses s to sign the document

· The staff at Diablo Valley is required to sign a similar form

· Robin Moore, chairperson for this subcommittee, will be leaving FHDA Dec 5th

· Willie Pritchard will take over as chair of the subcommittee

· Sharon Luciw introduced the new supervisor for Networks & Systems, Tom Roza,

Last Updated: Thursday, April 3, 2003 at 2:07:48 PM
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