EDUCATIONAL
TECHNOLOGY ADVISORY
COMMITTEE
11/19/2003,
12:30-2:00 pm
ATTENDEES: Carole Chapman, Kim Chief Elk, Tom Dolen, Jamie Doll,
Dave Gillett, Chuck Lindauer, Willie Pritchard, John Swensson
GUESTS: Gerry
Gyuire, Sharon Luciw, Wayne Chenoweth
Convened: 12:36
pm
1. APPROVAL OF
THE MINUTES OF THE LAST MEETING
·
After three spelling corrections, the minutes will stand approved as posted
Two correctios
in section 4 - General News
One
correction in section 7 - Computer Loan Program
2. INTRODUCTIONS
OF NEW MEMBERS
3. GENERAL NEWS
- NEWSBYTES, TECH USE SURVEY
· Hoping to get an e-mail version of News Bytes out by the end
of this week.
The
issue will be an update on ETS projects since the last NewsBytes, info on
viruses, and the new portal project ETS is working on
· Tech Use Survey
The
survey will probably come out on Monday
This is the third year of an all electronic survey
Usually get 300 plus responses to the survey each year
The survey will be available on line, in a web format, until the second
week in December
Will be
using a new piece of software that IR & P has for doing surveys
4. SUBCOMMITTEE
REPORTS - HARDWARE/SOFTWARE STANDARDS, NETWORK & SYSTEMS, INFORMATION SYSTEMS
· Hardware /Software Standards - Willie Pritchard
The
committee was unable to have a meeting this month
The next meeting will be the first Tuesday in December
Will be reviewing the standards
for peripherals and the implementation of XP for Windows users
·
Network & Systems - Sharon Luciw
No
update
Was going to have a meeting
The committee is in the process
of creating a security policy for the network as well as physical security
·
Information Systems - Gerry Gyuire
No
update
The committee will be working on a data security policy
There will be a meeting December
18th and at that time Gerry will be delivering at least 3 (three)
different information security policies for review
7. COMPUTER LOAN
PROGRAM FINDINGS
·
The loan payment is deducted from the staff member's paycheck for 2 years, with
no interest
·
ETAC thinks that it is a valuable program to keep
·
Chuck Lindauer put forth a motion to recommend that the computer loan program
be suspended from 7/1/04 - 6/30/06, that no new loans be issued during that
time, and that the program be automatically reinstated in the 06/07 FY.
The
motion was seconded by Jamie Doll
The motion carried
8. STRATEGIC PLAN
·
Before the next meeting, committee members need to review the document and in
particular the goals and objectives of the ETS Strategic Plan
The
Strategic Plan can be found at: http://ets.fhda.edu/etac/policies
·
Willie proposed that subgroups be formed and possibly with membership beyond
that of ETAC
Each
subgroup could focus on different aspects of the plan
·
The committee has until the early part of spring quarter to have a draft revised,
rewritten or make a decision to keep the current plan
Will
need to circulate to the CAC for approval and then make a presentation to the
Board
Would like to take the
final draft to one of the June board meetings
·
The first Strategic Plan was done in 1996
In
2000 Collegis created a second Strategic Plan
9. CONTINUATION
OF TECHNOLOGY BUDGET PRESENTATION
·
At the last ETAC meeting Willie spoke about:
The
status of our infrastructure and the cost associated with maintaining our network
and our phone system
Our
desktop environment and the costs associated with it and the challenges we are
facing with our inventory
·
Today's presentation will go through some of the issues around our current ERP
(Enterprise Resource Planning) which is comprised of our FR, HR & SIS systems
The
current ERP doesn't support our users current needs
The FR, HR & SIS systems are not integrated
It
cannot be used to do a direct analysis of student learning
A
separate data warehouse had to be created to be able to start doing this
However,
there is no immediate chance of the system having a catastrophic crash
·
The final part of the presentation was an update on the ETS budget
·
There will be a link in the meeting minutes to the presentation
10.
OTHER ITEMS FROM THE COMMITTEE
· Chuck Lindauer does not want to see the Maui replacement committee
disbanded
The
committee is still needed to get information on the needs of the user community
so the new Oracle product (Discover) can be programmed to meet those needs
According to Gerry, there will be a committee formed after more is known
about the licensing and the product itself
Because Oracle's "Discoverer"
is a web based environment, the new product will be able to be used by both
computer platforms,
At this
time, not sure if it will work with FileMaker
·
John Swensson thanked ETS (especially Gerry and his group) and Marty Kahn, for
all the their help with the beta testing of digital streaming
Adjourned: 2:10
pm
Next Meeting:
TBD during this meeting
|
