November 19, 2003 Minutes

EDUCATIONAL TECHNOLOGY ADVISORY
COMMITTEE

11/19/2003, 12:30-2:00 pm

ATTENDEES: Carole Chapman, Kim Chief Elk, Tom Dolen, Jamie Doll, Dave Gillett, Chuck Lindauer, Willie Pritchard, John Swensson

GUESTS: Gerry Gyuire, Sharon Luciw, Wayne Chenoweth

Convened: 12:36 pm

1. APPROVAL OF THE MINUTES OF THE LAST MEETING

· After three spelling corrections, the minutes will stand approved as posted

Two correctios in section 4 - General News

One correction in section 7 - Computer Loan Program

2. INTRODUCTIONS OF NEW MEMBERS

3. GENERAL NEWS - NEWSBYTES, TECH USE SURVEY

· Hoping to get an e-mail version of News Bytes out by the end of this week.

The issue will be an update on ETS projects since the last NewsBytes, info on viruses, and the new portal project ETS is working on

· Tech Use Survey

The survey will probably come out on Monday
This is the third year of an all electronic survey
Usually get 300 plus responses to the survey each year
The survey will be available on line, in a web format, until the second week in December
Will be using a new piece of software that IR & P has for doing surveys

4. SUBCOMMITTEE REPORTS - HARDWARE/SOFTWARE STANDARDS, NETWORK & SYSTEMS, INFORMATION SYSTEMS

· Hardware /Software Standards - Willie Pritchard

The committee was unable to have a meeting this month
The next meeting will be the first Tuesday in December
Will be reviewing the standards for peripherals and the implementation of XP for Windows users 

· Network & Systems - Sharon Luciw

No update
Was going to have a meeting
The committee is in the process of creating a security policy for the network as well as physical security

· Information Systems - Gerry Gyuire

No update
The committee will be working on a data security policy
There will be a meeting December 18^th and at that time Gerry will be delivering at least 3 (three) different information security policies for review

5. UPDATE ON SECTION 508 ? WAYNE CHENOWETH

· The latest version of the section 508 draft is dated 5/22/03 and is posted on the ETAC website

· Have already started handing copies of the draft out to constituency groups for feed back

The group lost momentum over the summer and is in the process of trying to get started again

The 508 committee will be meeting next Wednesday

· Wayne briefly explained the history of the document

1^st page explains the background for the policy
The remaining pages are the procedures of how to check a product for 508 compliance
The last page is the work sheet required for any technology purchase request

· Section 508 is a Federal regulation that went into effect 2 1/2 years ago

1 1/2 years ago the state adopted the law

· Wayne would like the ETAC committee members to take the policy draft back to their constituency groups for feedback

· If someone is given a technology gift it needs to be reported through the foundation, and they will check with ETS to see if it meets with standards

6. ETAC MEETING TIMES

· This meeting time appears to be the best time for the greatest number of people

· The committee felt that it would be best to meet twice in December

Currently there is only one meeting scheduled for December (17^th)

· Need committee members to submit, to Pam, two (2) possible meeting times for the first week of December

7. COMPUTER LOAN PROGRAM FINDINGS

· The loan payment is deducted from the staff member's paycheck for 2 years, with no interest

· ETAC thinks that it is a valuable program to keep

· Chuck Lindauer put forth a motion to recommend that the computer loan program be suspended from 7/1/04 - 6/30/06, that no new loans be issued during that time, and that the program be automatically reinstated in the 06/07 FY.

The motion was seconded by Jamie Doll
The motion carried

8. STRATEGIC PLAN

· Before the next meeting, committee members need to review the document and in particular the goals and objectives of the ETS Strategic Plan

The Strategic Plan can be found at: http://ets.fhda.edu/etac/policies

· Willie proposed that subgroups be formed and possibly with membership beyond that of ETAC

Each subgroup could focus on different aspects of the plan

· The committee has until the early part of spring quarter to have a draft revised, rewritten or make a decision to keep the current plan

Will need to circulate to the CAC for approval and then make a presentation to the Board
Would like to take the final draft to one of the June board meetings

· The first Strategic Plan was done in 1996

In 2000 Collegis created a second Strategic Plan

9. CONTINUATION OF TECHNOLOGY BUDGET PRESENTATION

· At the last ETAC meeting Willie spoke about:

The status of our infrastructure and the cost associated with maintaining our network and our phone system

Our desktop environment and the costs associated with it and the challenges we are facing with our inventory

· Today's presentation will go through some of the issues around our current ERP (Enterprise Resource Planning) which is comprised of our FR, HR & SIS systems

The current ERP doesn't support our users current needs
The FR, HR & SIS systems are not integrated
It cannot be used to do a direct analysis of student learning

A separate data warehouse had to be created to be able to start doing this

However, there is no immediate chance of the system having a catastrophic crash

· The final part of the presentation was an update on the ETS budget

· There will be a link in the meeting minutes to the presentation

10. OTHER ITEMS FROM THE COMMITTEE

· Chuck Lindauer does not want to see the Maui replacement committee disbanded

The committee is still needed to get information on the needs of the user community so the new Oracle product (Discover) can be programmed to meet those needs
According to Gerry, there will be a committee formed after more is known about the licensing and the product itself
Because Oracle's "Discoverer" is a web based environment, the new product will be able to be used by both computer platforms,
At this time, not sure if it will work with FileMaker

· John Swensson thanked ETS (especially Gerry and his group) and Marty Kahn, for all the their help with the beta testing of digital streaming

Adjourned: 2:10 pm

Next Meeting: TBD during this meeting

Last Updated: Friday, December 5, 2003 at 11:24:58 AM
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