November 7, 2002 Minutes

· Minutes will stand approved as posted

· E-NewsBytes

Will be mailed out by e-mail early next week

SEVIS initiative will be put off until the next NewsBytes issue

Goes out to anyone who has a district e-mail account

Will contain another article on the Appropriate Use Policy and how written discussions and suggestions should be sent to Robin Moore directly

· Networked printing problems

Have worked through all the bugs that were causing the network problem

Acatel and the ETS staff feel that the problem has been solved

· Network & Systems, & Web Committee - Sharon Luciw

Has meetings, for both committees, scheduled this month

· Hardware & Software  - Don Danner

Meet Tuesday afternoon, November 5^th

Worked on, but did not settle on a new standard yet

Worked on setting agendas for the remaining meetings of the academic year

Dec - Review OS10 transition plan & review HW & SW standards

Jan - Will work on section 508 standards

Feb - Will develop a baseline of their nonsupport (technology that is old and obsolete) & will review standards for printers, scanners & palm tops

Mar - Review the standards

April or May - Work on Windows 2000 & XP issues

June - Will do a major review of all HW & SW standards before they break for the summer

 

· Instructional Technology - Cindy Vinson

Met yesterday, November 6^th at the KCI

The meeting had very low attendance

Took a tour of the center

Reviewed some of the pending projects that the Learning Technologies group is engaged in

Had a lively discussion about the CVC hosting ETUDES (a course management system) and making it available to CA Community Colleges, in its current form, at no cost to the colleges

The CVC has negotiated with Foothill to be able to use ETUDES

De Anza will be able to use ETUDES at no charge

 

Robert Griffiths on the FH campus and Heidi King on the DA campus will be contacting instructional Deans to do a presentation on the Instructional Design Group

· Information systems - Gerry Gyuire

Need one more FH faculty member or nomination, before submitting names to the different senates for approval

· Wayne & Willie, met last week, and reviewed the existing board policies that deal with accessibility to see if they could pony back on top of a current policy, instead of writing a whole new section 508

Steve Sellitti (responsible for accessibility & support for disabled students on the De Anza campus), is in the process of reviewing the current board policy and didn’t think that it was appropriate to pony back onto what was there but instead write a whole new policy

· First step, according to the plan, is to develop a policy statement and then decide who the responsible parties are to implement the plan

· Largest area of immediate impact would be web accessibilities in distance education

· Federal Gov can no longer purchase any technology unless it meets the 508 standards

· With SB 105 the state will no longer be able to purchase any technology unless it meets these standards

· When we develop new courses, or purchase new textbooks with CD’s they will need to meet the 508 standards

· If you make a movie, it needs to be captioned

Supplying text with the movie will no longer satisfy the requirement

· Two issues posed by these standards are:

How do we make sure that the new technology we acquire is compliant?

When we acquire technology or develop technology (i.e. on line courses) what institutional processes do we put in place to stay compliant?

When particular applications are already distributed and in people’s hands, do we have to go back retroactively and make them compliant?

· Wayne's policy suggests that the Chancellor appoint a compliance officer to make certain that new purchases and training are compliant

· Distance Learning is already complying with the closed captioning on their courses

As a new course comes out, the contents are updated, and the videos are made current (have captioning, and better technology)

· Question was posed if there is a transition period or a grandfather clause for existing material

The law went into effect over a year ago, before that was the Americans with Disabilities Act of 1990 and the Rehabilitation Act of 1973, so it is hard to say how far back we will have to go

State Chancellors office is providing each college $10K per year for 6 years to help with the cost of captioning existing libraries

· For on line courses, need to know if there is any interpretation of how far back, faculty will be ask to go, to retrofit their courses

· It was mentioned that if the workload for instructor’s increases to meet these standards, they will need to go through negotiations

· Etudes is compliant

· Having to retrofit will be costly

· Robin has been getting written comments back already

She has also been getting signed forms back

Will need to check with Robin if she is following up with those faculty members who have signed the form, to let them know that this is not a policy yet and they didn’t need to sign

· There was strong opposition to the signature page by the Academic Senate, and they did not like the policies tone

· Will need an article in NewsBytes explaining why there is a requirement to sign

· The policy should use in its wording: “not excessive personal use” instead of “no personal use”

· Policy doesn’t address what is on a personal laptop

· A lot of constituency groups are concerned about the enforcement of the policy

i.e.:  in the instance that someone is trying to frame another person

· An attorney advised the District to use this kind of language for the policy

· Need to clarify the number of votes for those members of the committee who are representing two groups

· Transition over to OS10 will begin soon

Needed to get tech staff trained on OS10 – this occurred during the summer

There are certain applications that will only run in OS10, those people will get top priority

 

The first upgrades will be for the counselors who need to use the Hershey/Cats IEP (Individualized Education Plan program)

Don plans to begin the upgrade transition of software after completeing the upgrades for those counselors using the Hershey/Cats program

Will have both OS9 & OS10 on upgraded computers, so staff can boot up into either one

Learning Technologies will provide training for OS10 on both campuses

Last Updated: Thursday, April 3, 2003 at 1:41:21 PM
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