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EDUCATIONAL TECHNOLOGY ADVISORY
COMMITTEE
11/02/2005, 12:30-2:00 pm
ATTENDEES:
Tom Dolen, Linda Elvin, David Gillett, Scott Heffner, Chuck Lindauer, Willie
Pritchard, Jefferson Shirley, Kristin Tripp-Caldwell
GUESTS: None
Convened: 12:40 pm
1. APPROVAL OF THE MINUTES OF THE LAST
MEETING
· Will stand approved as posted
2. SUBCOMMITTEE REPORTS – HW/SW STANDARDS
COMMITTEE REPORT
· Committee was scheduled to meet 11/1/05
The committee did not meet, because there had been no changes to the standards
since the last meeting
If there is no change in price or functionality of a standard product,
even if the features change, there is no need to change the standard
The new standards were posted to the ETS web site on October 13th
3. GENERAL NEWS UPDATE – WILL ROLL
OUT PORTAL ON 12/15, VOLUNTEER TESTERS ARE WELCOME
· Planning to roll out the portal to employee testers on Dec
15th
Limiting the number of employees to under 100
If any committee member wants to be, or knows of anyone who would want
to be a tester, let Willie or Pam know
Trying to have reps from each site (FH, DA & CS) as well as a mixture
of faculty, staff, managers, etc
4. POLICY ON PORTAL ACCOUNT NAME
· Have to come up with an account name, by the next meeting,
that people will use to log into the portal. Currently looking at:
1) Use of current e-mail name – Last Name, First Name
2) Use of ugly name
But what happens when people change their name?
3) Let users pick what they want to – as long as it isn't already
in use
· There is a debate going on inside ETS for user convenience
vs. service convenience
· Will set as an action item for the next meeting – need
to check with constituency groups
5. SERVICE LEVEL AGREEMENTS – WHAT
ARE THEY? WHY ARE THEY OF INTEREST TO ETAC AND ETS?
· A copy of a service level agreement (SLA) for Tech Services
was mailed out to the ETAC committee yesterday, November 1st
This is the first of several SLA's that will be brought to ETAC for input
· SLA's are a statement of what services and support ETS will
provide and under what conditions
They will be reviewed on a regular basis
Considered a living document because it will need to be updated from time
to time as technologies and resources change
6. OTHER ITEMS FROM THE COMMITTEE –MAUI
REPLACEMENT PLAN (CK); NEW SHORT COURSE REGISTRATION PROCESS (CK)
· The meeting schedule for the rest of this calendar year and
the beginning of next year, was discussed
11/16/05 – meeting will be by videoconference
12/07/05 – meeting will be by videoconference
12/21/05 – No meeting
01/04/06 – No meeting
01/18/06 – meeting will be by videoconference
The committee will continue to have access to room LCW 26, on the DA campus,
for future meetings, if the audio bugs can be worked out
· Chuck discussed the new short course registration process
The Touchnet system & the entire registration process, that both campuses
currently use, is not well suited to short courses
Rosters don't come out in time
Registration usually happens on the first day of class as opposed to
early, like normal classes
Grading is a little complex, etc
Lee Collings created a "short form" (in PHP format) that would
allow students to sign up the first day of class or in advance
The data from the "short form" would be converted to a roster
that the teacher would be handed on the first day of class
Grades would be added to the roster and then fed back through ETS into
the SIS system directly (would include the application, registration,
and grades all at once)
Will probably come on line next quarter
The same process would work in either school, but is being beta tested
at FH
A comment was made that there might be some security problems with using
PHP, depending on the version of PHP
No payments will be going through the form
If we go to an alternate identity some of those issues would probably
be fixed
· A copy of the <a
href="http://fhdafiles.fhda.edu/downloads/etsfhda/Majorprojecttine11705.pdf">ETS
Major Project Calendar was handed out to committee members
Willie briefly reviewed the different time lines for most of the major
projects on the calendar
A copy of the current portal project status will be e-mailed out to committee
members
· Scott asked: Who is liable if there is a security breach
while a student is using their SS# instead of their alternate ID (since it
is at the student's discretion)?
Willie said that he thought the district would be free of liability but
he would need to check on it
· There will be a location on the ETS web site where documents
such as the Major Project Calendar, White papers, etc., will be stored
· Chuck wondered about the planned use of GoPrint in the CTIS
labs
In place of GoPrint, he is currently charging fees in his CTIS labs for
printing privileges, which students pay at registration time
If going to GoPrint, he will need to remove the fees before the winter
schedule goes out
Willie said that GoPrint would have to be contacted to see if they will
be able to install the print release stations before the beginning of
winter quarter
Chuck and Gerry Gyuire need to get together and discuss the timing
7. ADJOURNMENT
· Adjourned: 1:58 pm
Next Meeting: Wednesday, November 16, 12:30 – 2:00 PM via videoconferencing
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