October 24, 2002 Minutes

· Minutes will stand approved as posted

· E-NewsBytes is

First NewsBytes for FY 02/03 came out October 11^th

It was an electronic version set out by e-mail

Second issue will come out early next week containing articles about:

The Appropriate Use policy

On-line faculty award winners

Efforts to do a Maui replacement

· Maui replacement

An operating system upgrade may make Maui non functional, so information systems has undertaken a technical search for products that would work in our environment and serve as a substitute for MAUI

· Status of GoPrint

Currently experiencing a phantom problem which occurs around 7 PM each night

The student pays and gets no printout

Hopefully will have a solution to the phantom problem by tomorrow

All participating labs are in a pay station mode (students pay for printing) instead of a release station mode (students don't pay for printing)

Labs have been reporting positive feedback

Waste bins are very low

Students are now paying attention to what they are printing

De Anza has not implemented GoPrint yet

· Networked printing problems

The required upgrade form Acatel resulted in a bug

Currently have a work around in place that is keeping the network stable

Working with Acatel to solve the problem on a permanent basis

· Will reschedule the 11/14 meeting to the 1^st and 3^rd Thursdays of the month (11/7 & 11/21)

The meeting time will remain the same (9:00 AM – 10:30 AM)

The 11/7 meeting will be held on the De Anza campus (TBD)

The 11/21 meeting will be held on the Foothill campus (Carriage House Conference Rm)

An e-mail, as well as a Meeting Maker proposal will be sent out regarding the new schedule

· There will be no change to the 12/12/02 meeting

· Network & Systems, & Web Committee – Sharon Luciw

No report

· Hardware & Software - Don Danner

Meeting scheduled for the first full week in November

Future meetings will be held on a monthly basis through the school year

· Instructional Technology – Cindy Vinson

Meeting scheduled for 11/6/02

· Information systems – Gerry Gyuire

Committee has not met yet

Currently has a recommended roster for the committee, which needs to go before the senates and the presidents from both colleges

This committee has a different charter then the original committee

Purpose of this committee is to develop policies for data security and priority setting

· Monday, October 25 - Draft is available to all

 

· Monday, November 25 – Last date to send written comments to the Appropriate Use Subcommittee

All comments should be sent to Robin Moore

Comments should be submitted by e-mail or hard copy

· November 25 until week of January 13 - Subcommittee meets

Review input,

Confer with legal counsel

Develop revised document.

· Week of January 13, 2003 - Subcommittee holds a public meeting to share final draft after public input

· January 23 - Final draft delivered to ETAC for discussion

· February 7 - Goes to the Chancellor’s Advisory Council – as an information item

· February 13 - goes to ETAC as an action item

Carole Chapman to bring in cookies

· March 7 - Goes to the Chancellor’s Advisory Council as an action item

· March 17 - Goes to the Board of Trustees as an information item

· April 7 - Goes to the Board of Trustees as an action item

· It was recommended that the staff development offices on each campus should hold classes after the Board passes the policy so staff can better understand the new policy and ask questions

· Students will not be signing this policy but there are ways in which students can be notified of the policy

· Concerns that the sign off sheet will prolong the policies presentation to the board

Robin Moore to ask legal council why there is a signature page

What can be done if someone refuses to sign the signature page?

· Policies can pass with a majority vote from ETAC

ETAC members are not required to vote as their constituency group says since the charge to ETAC members is to represent the entire district when voting not just a single constituency group

· Will continue to keep the appropriate use policy  on ETAC agenda as a discussion item until it becomes an ETAC action item

· The current Board Policy can be found on the District web site (www.fhda.edu)

 

District Offices ®Board of Trustees (along left nav bar) ® Policy ® Article III: Business, Operations, Systems  & Facilities ® 3250

· Computer Use Rights & Responsibilities

AP3250- Procedures Regarding Misuse of Computer Information can be found in the Appendix: Administrative Procedures

Can also go to the ETS website (<a href="http://www.ets.fhda.edu/">www.ets.fhda.edu) under Policies in the left nav bar ® Issues Currently Under Construction

· Wayne has put together a policy statement for 508 with a procedure plan

Wayne will get a draft copy to ETAC before the next meeting

· Will be the first major item of discussion at the 11/7/02 ETAC meeting

· Tech Services will be conducting software upgrades by appointment

Will update their inventory at the same time

Last Updated: Thursday, April 3, 2003 at 12:41:28 PM
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