October 10, 2002 Minutes

· Introductions were made by all who attended the meeting

· New members to the committee are:

Permanent Members:

Dennis Shannakian - from Classified Senate to replace Sharon Berg
Jennifer De Leon - VP Technology DASB

Temporary Members

Jaci Ward - to fill in for Marly Bergerud
Scott Heffner - to fill in for Rich Hansen - FA

· Minutes will stand approved as posted

· E-NewsBytes is about to be published in electronic form only

A biweekly newsletter by ETS

Will be sent out by e-mail, to each employee, using a distribution list

This issue is a review of projects that ETS has done and any developments since last June

Will be coming out in the next few days

Primary forms of distribution for NewsBytes will beE-mail

Electronic copy on the ETS web site (http://ets.fhda.edu)

· Networked printing problems

Network & Systems has a stopgap or work around in place

Still waiting for a long term permanent solution from Acatel

Problem was brought about by a network operating system upgrade

The software upgrade from Acatel exacerbated the problem

Problem has been mainly affecting the De Anza campus

· Computer & Network Use: Rights & Responsibilities policy will need to go to the Chancellors Advisory Council (the last one of this calendar year or the first one of next year), and then to the Board for approval

Would like to take the finished policy to one of the two January 2003 Board meetings

· The committee was started in spring quarter of ’02 following the auditors report and held several meetings during which four drafts were developed and modified

The report stated that the district did not distribute a written policy to employees on the appropriate use of computers and the Internet

The auditors recommended that we implement and distribute a written policy on this issue

· The committee researched the policies from a variety of different colleges

· The draft was sent to legal counsel for approval

Legal counsel suggested that we use the term “District Network,” to indicate that the policy includes components such as desktop computers, phones, servers, etc., and that they are the sole ownership of the district

After making changes to the draft indicating what part of the network the District owns, legal counsel approved it

· A copy of the policy draft will be posted on the ETS web site and a general communication will go out in a future News Bytes regarding the draft

A copy of the policy is projected to be found in such places as the college catalogues, schedule of classes, student handbooks, faculty handbooks, new classified employees handbook and the handbook for new administrators

· ETAC committee members will need to take the two-part draft back to their constituency groups for discussion

Will need feedback within a month for full ETAC discussion

· There should be ways to notify students of the policy

Can be done if they have student accounts on the system

If FHDA goes to an authentication on the network server, we can post a message once the student logs on

· Sharon Luciw  (Network & Systems, & Web Committee) -

Committees met in July regarding domain names and aliases

No meetings in August

The first page of the ETS website explains how to change your email addresses to foothill.edu or deanza.edu

Do not need to change your address if you don’t want to

Admin addresses should be gone, but they have not been totally eradicated yet

· Don Danner (Hardware & Software)  -

Met once during the summer to discuss base line standards (what they would no longer support)

Postponed any major changes until he committee has fuller attendance from the membership

Committee decided Don could make minor changes to the district standards without their approval

a) Network & systems – Luciw

Have given a lot of support for major moves related to Measure E on both campuses

Worked on restoring cables to the back side of FH campus

Did a lot of planning for the data center in the new CS building

Worked on the emergency phones

In the KCI, set up networking and put in a firewall to secure wireless connections in the labs and cyber café (worked on this from June until the present)

Set up servers & back up system for TouchNet

System administrative support for the CATS/Hershey project

Will soon be upgrading two T1 lines to a DS3 for 4Cnet at DA

This will give DA additional bandwidth

FHDA already has their own DS3

The District will now have 2- DS3 ‘s and later a third DS3

FH’s upgrade of the T1 line to DS3 will happen later

The bandwidth is a net gain for both campuses due to load sharing

Did infrastructure upgrade from NT to Windows 2000

Major upgrade of Oracle from 8 to 9i

In the process of network upgrades, which are on hold until there is a fix from Acatel for DA’s network printing problem

 

b) Learning Technologies – Vinson

Ed Breault has been supporting Measure E through the multi media classrooms

Broadcast Media center spent a lot of time this summer with Business Learning, taping classes that will be aired this quarter

Ana & Marty worked together to create on line graphics that will be aired on cable TV

Instructional Development group presented a course called “Designing Hybrid Instruction” with a targeted group from the Language Arts & Business faculty

Heidi King (a new staff member to ETS) will be conducting her first class

Best practices for on line discussions using Manila

Will do the same on the FH campus using ETUDES

Helping in the process of reworking the CS website

Later, will be rolling out training for Central Services

Will also have training for the colleges if they have any changes to their web sites

Working on an on line course for Sexual Harassment for Human Resources

This course will be for certain groups of people

Robin Moore will still hold her two-hour sessions for all other staff members

c) Client Services – Danner

All departments have been involved in a great deal of Measure E moves

The KCI took a great deal of time during the summer

Still in the process of configuring some classrooms in spite of its opening

Working on acquiring district wide licenses for Adobe & Macromedia

Will be concurrent licensing

Worked on this with Letha Jeanpeirre and Chuck Lindauer

Started on the faculty computer refresh at De Anza

Next week will begin a district wide software upgrade

Need to make a master image for each district standard computer

Need to update browsers & servers

Will install the latest versions of Office, Eudora, & Meeting Maker

Upgrades will be done by appointment

Client Services has developed a 17 page check list to use during the upgrades

Judy Mowery got a new computer with the faculty phase 1 refresh and was pleased with the installation, by Shan Lu, especially since she had some non standard software on her old computer and everything was installed onto her new computer

Scott Heffner had a similar good experience, with the installation of his new computer by Tech Services

In the future, hoping to push the latest software upgrades via the network without having to visit every district computer

d) Information Systems – Pritchard (for Gyuire)

Working on Medicat

A health clinic data base on student medical records

Completed first phase of TouchNet on 8/15

New web- & voice-based way to register

Waiting on software to arrive to handle 8 additional specifications the colleges need

Should be done on Nov 11^th, in time for winter registration

During winter registration 2002, students will be able to use the new TouchNet interface with on line credit card payment

Working on a software replacement for Maui

Moving forward with demonstrations of 3 different products

Will invite users of Maui for demos of replacement software in November

Will also invite PC users to the Maui replacement demos

Go Print Solution- pay for printing at FH using the SmartCard

Students in public labs can use their Smart Card to pay for printing on specified printers

During the summer the process was tested and debugged

Ran into an interface problem with the Smart Card payment process when Go Print went live

8 sites have been implemented – 2 sites are functioning with the smart card

Working on a project for forms processing over the network to aid in becoming more automated in our business processes

To aid in a lot of things we do in paper form such as approval sign offs,  & time sheets, etc.

Will have two demonstrations: one in later October and one in early November

Will work on pilot projects with specific groups before we move on

In the process of setting up SEVIS

A law resulting from 9/11

Federal law requires a lot stricter monitoring of foreign students

Required by the INS

Deadline for implementation is January 15^th, 2003 for tracking of these students

Currently working with SCT as a beta test site for a new product for tracking foreign students

Data Warehouse

Working together with Institutional Research to develop our own data warehouse

More interactive way to get at our institutional data

Getting close to being able to start physically doing work on an actual data warehouse

Installing TOS’s – weekly updates and upgrades, from SCT, for our current Admin system

· Need to get a policy in place before we are subject to legal ramifications

· Original process was to speak about some of the issues in the individual ETAC subcommittees and bring back results of those discussions to the ETAC committee

· Might be good to create another sub committee to handle this issue

· Current document is not a policy but a way to get to policy

· Biggest issue is to decide who is responsible for implementation

· When it gets to policy stage, will need for it to go to legal council

· When will there be training for OS 10?

Need technical support for OS 10 before training can take place

Need to update the lab at DA

At FH, Kathy Fransham has developed training for OS 10 and is moving forward with it

· This years Microsoft Campus agreement will allow faculty and staff to install office at their home, if they use it for work

All the details have not been worked out yet

Last Updated: Thursday, April 3, 2003 at 11:43:46 AM
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