COMMITTEE

06/02/2004, 12:30-2:00 pm

ATTENDEES: Kim Chief Elk, Tom Dolen, Jamie Doll, Linda Elvin, David Gillett, Willie Pritchard, John Swensson

GUESTS: Sharon Luciw, Gerry Gyuire

Convened: 12:37 pm

1. APPROVAL OF THE MINUTES OF THE LAST MEETING

· Will stand approved as posted

2. GENERAL NEWS - UPDATE ON PORTAL PROJECT; WORKFLOW PROCESSING PROJECT; NEWS BYTES WAS SENT OUT ON 5/24

· News Bytes was sent out on 5/24/04

This issue was a compilation of all the FAQ's received over the 3 1/2 years we have been publishing News Bytes
Will not publish another issue until fall term

· The portal project is moving along

Both campus-marketing departments are working on the interface design

De Anza is supposed to have this done, in draft form, for a presentation to the Deans on June 15th

Still have some issues to work out on the authentication and authorization side, related to the LDAP database

ETS has a meeting with a vendor this Friday

Already have the software & hardware installed and up and running in L7
garding any advertising on the portal, there would be some sort of caveat language saying that: "some of these links may go to advertising"

· Workflow and forms processing software

Have agreed upon a vendor

Verity - Liquid office (used to be Cardiff)

The hardware is on order and expected to arrive in the next week or two
A requisition has been put in for the software
The vendor is lined up and ready to help with the software instillation, after the hardware is installed, and train ETS staff on how to use it

The time sheet will be the first application to become electronic

Expected to rollout during the summer

Want to roll the district's paperwork into the portal environment
Over time all paperwork could become electronic

John Swensson would like to see tenure and faculty evaluations done electronically

ETS can look to see what the possibilities are for doing this
The tool that has been purchased can help with a process but not with a publication as in the case of a curriculum

3. SUBCOMMITTEE REPORTS - STANDARDS COMMITTEE; SPAM FILTER SUBCOMMITTEE (FROM TOM ROZA)

· Hardware & Software Committee - Willie Pritchard

Met yesterday, June 1st
Discussed the implementation of software to push patches and software out to Windows users, over the network

This will save our technicians a lot of time from visiting computers to install upgrades
Waiting for the software to arrive
There is no intrusion will not be able to see the contents of any ones hard drive
The user will be aware, because their computer must be on in order for the software to work

Still looking for an alternate browser that is more secure and safer than IE

There was a suggestion to move away from Netscape as a standard browser and educate users more about the dangers of the IE browser
Currently looking at Mozilla's Firefox, which is rapidly growing in popularity

Will continue to test in our technical environment
Runs on Windows, Unix or OS X platforms

Will look more seriously into browsers in the fall after school starts again

The Dell standards need to be updated because their prices have gone up a little and they have changed their configurations

Currently checking with Dell's internal sales people to make certain that the indicated increase on their web site is correct
There is no change on the Apple side

The subcommittee agreed to meet one time during the summer, in August, because products tend to change in anticipation of back to school

· Defining Spam Subcommittee - Tom Roza

The committee met on May 11^th

The committee had been charged with the task of coming up with patterns in a sample list of 720 spam messages, in order to better educate the spam filter
Tom has initiated the programming of the spam filter in order to filter out those items the committee felt were definitely spam
There are other categories that need to be decided on and would be happy to get input from ETAC in determining if the e-mails are spam or not

The list can be found in the May 11^th minutes
The minutes have been posted on the ETAC subcommittee web site

Jamie commended Tom for doing an excellent job running the committee

He has kept everything on track; has done a good job of collecting every ones input; and is really well organized
It is one of the best committees she has ever been on

4. STRATEGIC PLANNING PROCESS ? REVIEW DRAFT OF GUIDING PRINCIPLES, REACH AN AGREEMENT ON WORDING; IF TIME ALLOWS, WORK ON PLANNING ASSUMPTIONS

· The discussion began with a review of those changes that had been suggested at the last ETAC meeting

John moved to accept the draft as it was

The majority of the committee wanted to discuss the changes that had been made to the draft

The beginning words of bullet number 5 needs to changed so it fits in better with the wording of the other Guiding Principles

Need to keep bullet number 5 to show that we are committed to doing something about ongoing professional development when resources are available

Willie to come up with better wording for the 3^rd and 5^th bullets before the next ETAC meeting

· Began working on planning assumptions

The next step is to think about what our expectations are for technology in the district, over the next three to five years, while keeping in mind our missions and principles

What are the assumptions of how different groups are going to use technology in three to five years from now?

Assumptions about students and how they are going to use technology

A lot more wireless, wanting to communicate, chat, to be integrated with cell phones
Wanting to produce and manipulate text, audio and video graphics (a wide range of media)
There may or may not be a widening gaps between the number of students who are technologically savvy and those who are not
Fewer students on campus and those who are on campus are there for a shorter period of time
They will have a better quality of instruction
The reading department at DeAnza might be using some technology
There is some backlash to the on-line courses in that some students are finding out that they are not suited to taking on-line classes
Will see a lot more hybrid courses, which gives the students more control over their learning, yet access to their instructor
More on line tutoring
Getting challenged in the international student arena because of the current administration
There will be a shift in population due to the UC & CSU students being diverted to the Community Colleges
More diversity, in terms of where our students come form
Students want quicker responses than before, due to instant messaging

John Swensson would like to see some kind of instant messaging software installed on faculty computers
Could be a strategy we want to employ to deal with some of the issues that have been raised for the students need for more attention
If there is any way of automating responses to students, it would be better

Students can juggle more things at one time, but have less of an attention span (Students will be more able to multi task and less able to focus)
Students will be more into self-service, such as kiosks, as opposed to having to talk to someone

Assumptions about faculty and how they are going to use technology

It might be good to give faculty cell phones
Use of technology in classes to facilitate sending things out to students and getting things from students - collaborative groupware
More linked classes
Need to get professional development and technical training back
More faculty will be using more technology in more sophisticated ways

Technology leverages communication between the faculty member and the student for a higher quality of education

What's good in one class, should be found in another class - up to now it has been up to the discretion of the faculty member
The expectations of faculty are going to be different than they are right now

Are now getting more and more part time faculty coming in with the tools that are wanted of all faculty
Need to keep technology in the job description
Faculty will have a better set of skills, in spite of our lack of trainers

Need to keep security in mind when we do our planning for the next five years

Assumption about how we are organized and how that will impact how we use technology
Assumptions about technology itself - How is it going to change/be different?
Assumptions about our resources

5. OTHER ITEMS FROM THE COMMITTEE

· Next ETAC meeting, June 16^th, will not be via a videoconference

Will try to book the DA Admin Conference Room

· Willie to get some data from IR regarding the demographics of faculty

Tom Dolen wants to know if in the next five years, will there be may people retiring or is it going to be about the same level that it has been?

Adjourned: 1:59 pm

Next Meeting: Wednesday, June 16, 12:30 - 2:00 pm, Video Conference