EDUCATIONAL TECHNOLOGY ADVISORY
COMMITTEE
6/01/2005, 12:30-2:00 pm
ATTENDEES: Tom Dolen, Jamie Doll, Linda Elvin, David Gillett, Willie Pritchard, Jefferson Shirley, Rich Hansen (for Scott Heffner)
GUESTS: Sharon Luciw, Gerry Gyuire
Convened: 12:35 pm
1. APPROVAL OF THE MINUTES OF THE LAST MEETING
· Will stand approved as posted
2. GENERAL NEWS – PROJECT STATUS UPDATES, SCHEDULE FOR TECH PLAN GOVERNANCE GROUP MEETINGS
· Portal project will be demonstrated during the meeting
· Closing in on completing bid documents for the wireless initiative and the ID Management
Should be going out to bid in a couple of weeks
· The Tech Plan is going to the FH Round Table on June 8th and the DA College Council on June 2nd
3. SUBCOMMITTEE REPORTS – NONE
· The Standards committee has not met since the last ETAC meeting
Will meet on Tuesday, June 7th
4. DEMO OF PORTAL IN ITS CURRENT STATUS
· Willie gave a demonstration of the portal
The portal will have a different look upon completion, the current design is only a prototype
There will be a couple of different ways to log into the portal
The portal environment was shown for faculty, for students and for staff. Among many other functionalities;
Students will be able to see their schedule after they register; will be able to point to their own e-mail; access their grades
Faculty will be able to submit student grades, see class rolls
· Will have small groups using the portal in the next few months
Cannot have the portal available to everybody until the ID Management is in place
· The Early Alert project will take advantage of the functionality of the portal project
DA got a grant from FIPSIE to develop an early alert system
Have contracted with CampusEAI (the group who developed the portal environment) to develop a portal environment to develop the early alert system
The target is to be ready by the end of fall term
· We are part of a consortium with other colleges and universities, all contributing to a repository
The repository is open source free ware and we will be able to take advantage of what we think is useful
Because of the repository not everything we need we will still need to develop other portlets from scratch in house
· If anyone has ideas, or suggestions regarding the portal and the portlets, feel free to contact Willie
5. REPORT ON STATUS OF CURRENT EDUCATIONAL INFORMATION SYSTEM AND NEED FOR A NEW ONE (GERRY GYUIRE)
· Gerry gave a report on the district's current Enterprise Resource Planning (ERP) – our HR, FR & SIS systems
Have had our current ERP system for 19 years
The original code for our current ERP was written in the late sixties
Gerry went into:
Where did we come from?
Where are we now?
Where are we going?
· Community Education will be able to take registration on line
· DA will be implementing drop for nonpayment in the fall
· Acquired a UPS (uniform power source) to protect the data center and the servers in it
· Working on the work flow and electronic forms
At this time the district has about 65 standard forms
· Working with the IEP (Individual Education Plan)
· Very involved with the development of the Early Alert portlet
· Currently working on a strategy to create the foundation for going to a public bond for technology - $15M - $20M for the ERP alone
Want to include funding to do a refresh in technology in the district (desk top computers, networks, servers, etc) in the bond
· Will continue to build the portal – the main conduit to all infrastructure services
· Will continue to train the technical staff to bring them out of the COBOL era
6. OTHER ITEMS FROM THE COMMITTEE
· None
Adjourned: 2:06 pm
Next Meeting: Wednesday, June 15, 12:30 – 2:00 PM, via videoconferencing
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