May 8, 2003 Minutes

Will have a discussion on Section 508

Will have a limited posting of the MAUI needs analysis done by IS & IR

There will be another featured study done by IR

3.  SUBCOMMITTEE REPORTS – HARDWARE/SOFTWARE STANDARDS, NETWORK & SYSTEMS, INSTRUCTIONAL TECHNOLOGY, INFORMATION SYSTEMS, COMPUTER USE POLICY

· Network & Systems – Sharon Luciw

No update

· Hardware & Software Standards - Willie

No update

Committee was scheduled to meet earlier in the week

Meeting was cancelled due to low attendance

The next meeting is scheduled for 6/3/03

Will discuss how 508 compliant the standard items are

· Instructional Technology – Cindy Vinson

No update

Cindy is organizing a Manila users work group for faculty

The work group will be held on Friday, May 16^th, from 1:30 –2:30 pm in the Don Bautista Room

· Information Systems – Gerry Gyuire

The committee met 4/30/03

The emphasis of this meeting was to review what the committee was doing to get to where they were

The committee has been delegated the task of creating a Data Security Policy

Committee members were given the task of going out on the Internet and to begin reviewing some of the existing data security policies (i.e. Educause)

The Network & Systems Sub Committee is working on a Network Security Policy

· Appropriate Use Committee

The policy had its first reading by the board

There are still some outstanding issues that FA & SEIU have raised

Willie is working to come up with some verbiage to try to find some middle ground between where the districts legal position has to be and attempt to accommodate the issues of FA & SEIU

Most of the issues surround the statement that there is “no expectation of privacy”

Willie has been in contact with the district’s attorney

Would like to bring to the next board meeting for a vote

4.  PROJECT STATUS REPORT: STUDENT ID CARD, ONLINE/AUTOMATED FORMS PROCESSING PILOT, MAUI REPLACEMENT

·Student ID Card

There has been a great deal of controversy over the amount of money spent by the district on the “Smart Card”

There have bee n some successful implementations of the card at FH

More students at DA have a “Smart Card” student ID than at FH, but FH makes broader use of the card

ETS has been charged with the task of resolving some of the problems with the current card, and to put forth a solution that will come in with a lower cost

A steering committee has been formed, made up of representatives from both campuses and ETS

First met the middle of April

The charge of the committee is to do a complete cost analysis and make a recommendation, by the end of this academic quarter

The new card will provide the same or similar functionality as the current Smart Card

The committee meets weekly

Will no longer be referred to as the “Smart Card”, but the “Student ID Card”

· Online Automated Forms

A lot of people feel that there would be more efficiency in our operations if we were able to do a lot of paperwork on line

ETS is investigating along with Business Services (specifically payroll), an online way to do time sheets as a pilot

Currently doing a technical analysis of what is out there

Looking for a product that is easily transportable across a variety of different applications

Would like to have the time sheet pilot running sometime in the fall

Will eventually have student time sheets

Letha would like to see the absent form for faculty be another automated process

· MAUI Replacement

Gerry is heading up the steering committee

MAUI is a homegrown application that is a graphic interface into our admin system (HR, FR, & SIS)

Was developed in the ‘90’s and is running on old technology that could break at any time

Only runs in a Mac environment

A fairly extensive needs analysis has been done

An online survey was sent to all current MAUI users

Looking into an enterprise license for new software

The next meeting is today at 11:00 am in the FH Plant Services Conference Rm – all meetings are open

· Sharon is looking into products to help better analyze and manage the network

Wants to purchase some products that can alert N & S when there is some unusual activity, and stop it before it affects the users

· Sharon is working on a security policy and guideline to help with issues for those who are setting up servers on their own

· Does not require a board policy

· Carmen has been in contact with John Shupe & Ralph Black

According to John & Ralph, any equipment we purchase, has to be 508 compliant, whether or not it is being used for someone who is disabled

When going out to bid, have to do the best we can to comply

Need to come up with a clear specification that tells the bidders that their products need to be 508 compliant

There are gradations of compliance and we need to make our best effort to be as fully compliant as we can, when we are purchasing products, but something less than full compliance would be acceptable

· Need to pull out the sentence on page 2, #2 “For web-based development, ensure that the final product will meet applicable Section 508 standards”, and put in it's own section

· A pilot process is being conducted by members of the committee, to go through the section 508 purchasing procedure for a piece of software

· In the process of incorporating the committees info, on Section 508, into a web site

· The High Tech Center has been requested to do a standards list

Sean Keegan, from the High Tech Center, has also gotten a request from the State Chancellors Office to make a standards list

·  The standards list, would be kept updated by the subcommittee

·  Getting close to a draft that can be adopted

· Section 508 is not for retrofitting, it is only for new acquisitions

· The current policy is designed for the purchase request, it does not address purchases made using a pro card or when something is going out for bid

·  There were no other items from the Committee

Last Updated: Tuesday, May 20, 2003 at 1:10:59 PM
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