May 5, 2004 Minutes

EDUCATIONAL TECHNOLOGY ADVISORY

· Will stand approved as posted

· There has been a little bit of a delay on the portal project due to a change in the Oracle database backend from 9i to 10g - ETS waited to see if it was compatible with the portal software

The hardware has been in place for a while
The software was installed last week
Willie is currently working with the marketing and communication departments from both campuses to design the user interface

The initial install of the user interface will be done by Campus EAI

ETS is also working on finding the right technology solution for the authentication of individuals onto their portals

ETS is close to resolving some technical issues about the LDAP database which will serve both the portal environment and provide authenticated access into our network

An authenticated network means that, as we have the funding and support, we can move to wireless in the district as well as single signon for access to network resources
Still need to get the LDAP software ordered and installed

· Workflow and forms processing software

Want to acquire during this budget year
The electronic processing is to be done through our portal environment
The time sheet application will be the first project to be implemented
Sign offs will be done in the same manner as they are currently being done, howver, the process may change as the software is implemented because reviewing the process may help us find ways to streamline the process

· Hardware & Software Committee - Willie Pritchard

Met yesterday, May 4th
One of the issues the committee is facing is: "what standards do we have that may be contributing to or not responding well to viruses and the security issues we have?"

Such an example is: Those individuals that use IE on Windows are much more susceptible to attacks

Looking at another possible browser to standardize on - but will not be required

Currently looking at Firefox, which is rapidly growing in popularity

Also, looking at another e-mail client on Windows to use instead of Outlook (even though it is not a standard a number of people still use it)
There is a recognized need to educate people on how to use their browsers more efficiently and safely

The Standards Committee minutes will be posted to the website when they are done

· Defining Spam Subcommittee - Tom Roza

The committee will hold a meeting early next week
The committee has been charged with the task of coming up with patterns in a sample list of spam, which Tom has received, in order to better educate the spam filter to prevent unwanted spam from entering the district

· After discussing what guiding principles are and reviewing some of the input from the last ETAC meeting, the committee broke into two groups to discuss and update the current guiding principles, as they are found in the Information Technology Strategic Plan from 2000

· The final Section 508 draft document has been brought to the Chancellors attention

The senior managers, VP's and presidents have also seen the final draft

The next step is to go back to the Section 508 subcommittee and ask them to begin reviewing the software in widespread use within the district, but not on the standards list, and collect the information on their VPAT information

· No ETAC meeting on Wednesday, May 19th, Willie will be out of town

Last Updated: Friday, May 28, 2004 at 2:57:29 PM
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