EDUCATIONAL TECHNOLOGY ADVISORY
COMMITTEE
5/04/2005, 12:30-2:00 pm
ATTENDEES: Tom Dolen, Jamie Doll, David Gillett, Jeanine Hawk, Scott Heffner, Chuck Lindauer, Willie Pritchard, Israr Qumer, Kristin Tripp Cauldwell
GUESTS: Sharon Luciw
Convened: 12:40 pm
1. APPROVAL OF THE MINUTES OF THE LAST MEETING
· Will stand approved as posted
2. GENERAL NEWS – STATUS REPORT ON PORTAL, IDENTITY MANAGEMENT, WIRELESS PROJECT, NEED TO FOCUS ON SECURITY POLICY, INFORMATION SYSTEM REPLACEMENT
· Portal moving along
IS is able to do portlet development on its own & has developed several portlets
Willie did a portal presentation for the board two weeks ago (April 18th) Willie will do the presentation for ETAC as soon as the Strategic Plan has been completed
ETS is in the process of taking input from a variety of groups for appropriate types of portlets
De Anza has a grant from FIPSE (Fund for the Improvement of Post Secondary Education) to develop an early alert system – a way for faculty to identify, early in the quarter, students who are having difficulty in their class
It will be developed in the portal environment and should be done by the end of November
· Identity Management
Critical path item to be able to roll the portal out
Issued an invitation to bid over a month ago-bid due date was last week-got no bids back
This delays the roll out of the portal
Will have to make changes to the bid document and reissue the bid, which could set the process back by a couple of months
· Wireless Project
Continuing to move forward
Mike Murphy (a faculty member at foothill) is working with students and volunteers from the community to do the site planning for the implementation at Foothill
There is a subcommittee working on the bid document to acquire the access points (the hardware) & the software management tools to implement & manage a wireless environment
Will be asking for a reduced price list that will be good for three to five years
Hoping to have the bid document done and turned over to purchasing in about 10 days
· ETAC needs to begin focusing on security policy issues & issues related to replacing our current admin system (information system)
Will focus on these issues when the tech plan is finished
· Focus on Security
Will discuss security policies at the next ETAC meeting, May 18th
Will outline the general parameters of our security policy
Enlighten the group about the security issues ETS has been facing lately
Have developed, within ETS, a task force
Look for strategies to improve abilities to withstand a variety of different negative things happening to our network
On the education side - ways to educate the users of technology in the community to help deal with security issues
On the technology side - looking for tools to better control, and monitor possible security threats to the network and data
· Information System Replacement
Need to begin the process of planning for the bond issue for our admin system
3. SUBCOMMITTEE REPORTS – HARDWARE AND SOFTWARE STANDARDS
· Met Tuesday, May 3rd
Discussed how to deal with spyware in terms of finding appropriate software to install on machines; decided to use the Symantec product for spyware protection when it is released
Reviewed the upgrades to the iMac that were announced by Apple earlier in the day
Increased processor speed; doubled hard disk space; an enhanced video card
Besides all the increases, the price went down by about $67
Revisited the windows laptop standard and reconfigured it in a way that doesn’t seriously impact performance or capabilities and only increased the price by about $40 -$60 (the pricing had been increased by several hundred dollars)
The subcommittee is in the process of doing a review of the standards spreadsheet and should have the new revised sheet posted to the web by Monday
4. TECHNOLOGY STRATEGIC PLAN – DISCUSSION OF STRATEGIC PLAN WITH GOAL OF TAKING IT FORWARD TO COLLEGE GOVERENANCE GROUPS FOR INPUT AND APPROVAL
· After completion of the document, will need to get it out to the college governance groups and the Chancellor’s Advisory Council, before going to the board
Would like to have Tech Plan completed before the end of this academic year
· The committee discussed the draft
· After reviewing the document the committee will need to fill in the implementation grid at the end of the draft
· In the next day or two, Jeanine is to come up with verbiage for a 4th strategy for goal 8 - a strategy that is related to a technology liaison to the colleges and CS that is not ETAC
· Willie will take the suggestions from Tom & David and capture the essence of what their meanings are into the document
After making changes Willie will send the document out for comments with Track Changes on so that committee members can see the edits
· Tom would like faculty and librarians to be a part of the discussion on content filters
· Willie has shared the document draft with Chancellors staff for feedback
One of the concerns from one of the members was that the goals were not visionary enough
ETAC, over all, felt that since we are not state of the art today and given budget constraints it is hard to be visionary over a five-year period
· Willie will apply all the suggested changes to the document and send it back out to the committee for review
· After the document is approved by ETAC, Willie will take it to College Council at DA, and The Round Table at FH
Would be nice to have committee members join him to show support for the plan by attending the meetings as well as to enlightening the governance groups from the member’s perspective
· Chuck would like Willie to present the document to the All Administrators/Supervisors meeting on May 20th
5. OTHER ITEMS FROM THE COMMITTEE
· Will need to meet face to face at the next meeting in order to do a portal demonstration
The decision was for all committee members to meet in studio “B” of Broadcast Media
There well be a portal presentation after approval of the Strategic Plan, as well as discussions about security issues and a new information system
Adjourned: 1:45 pm
Next Meeting: Wednesday, May 18, 12:30 – 2:00 PM, De Anza TV Center
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