May 3, 2006 Minutes

EDUCATIONAL TECHNOLOGY ADVISORY
COMMITTEE

5/03/2006, 12:30-2:00 pm

ATTENDEES: Tom Dolen, Linda Elvin, David Gillett, Scott Heffner, Chuck Lindauer, Mike Murphy, Willie Pritchard, John Swensson

GUESTS: Sharon Luciw, Gerry Gyuire

Convened: 12:48 pm

1. APPROVAL OF THE MINUTES OF THE LAST MEETING

· Will stand approved as posted

2. GENERAL NEWS –WIRELESS PROJECT UPDATE; ID MANAGEMENT SYSTEM BID PROGRESS; MAUI REPLACEMENT PROJECT; NEW VERSION OF MEETING MAKER COMING ON FRIDAY, MAY 12; STANDARD COMMITTEE REPORT; FULL TECH SERVICES FAQ NOW AVAILABLE ON ETS WEB SITE

· Wireless Project Update

It is taking longer to get the contract going than was anticipated

Should be signed by the end of this week

Hoping to have a Purchase Req and PO cut by next week
As soon as the equipment comes in, will start installing it through out the summer
The beta buildings are the libraries on both campuses
Tom Dolen requested that there be some training for those individuals in the beta buildings

There has been a discussion about having flyers or pamphlets that describe the process
Won't have any type of login initially

If there are a lot of people causing disturbances to the network, because of viruses, etc, which impacts student learning and the business of the district, Sharon Luciw reserves the right to temporarily pull the plug
Will not allow peer-to-peer activity on the network
Sharon is planning to have a list of "What Not To Do In Order To Keep Your Connection"
ETS has been talking to Rose Myers & Robert Griffin to discuss ways in which students can get help, such as student services, or through support from the ASBs

· The ID Management System

ETS is in the midst of having vendor presentations

The last one is scheduled for Monday, May 8th
After the final presentation, the bid committee will meet to evaluate and make a recommendation

Will take to one of the Board meetings in June, for approval

After approval, ETS will be able to do some implementations during the summer

· MAUI Replacement

Finished having vendor presentations (4)
Have an evaluation meeting scheduled for next week
Hoping to take the vendor selection to the first board meeting in June for ratification or recommendation
The goal is to have something in place as close to the beginning of fall term as possible
The replacement will be a tool that will run on both platforms, because it will be web based
ETS is evaluating software toolsets that will allow ETS to develop a web-based interface to the data

· New version of Meeting Maker

An all District e-mail was sent out April 28^th announcing the migration to a new version of Meeting Maker on May 12^th

Users will receive another notification, via e-mail, on May 5th, and a final e-mail on May 11^th, one day before the cut over

PC users will automatically, after logging in, get the new version of MM
MAC OS X users, before opening their new version of Meeting Maker, will have to download an install program and install the new version manually
MAC OS 9 users, will not be able to use the client software, they will have to rely on the web based version
The new version has a web interface that will look very similar to the client version of the MM software and is entirely HTML based
Will be easy to use either the web or client software, from home or in the office
A web page, which will be available about a week before the cut over, has been developed to help train users in advance

· The Portal

Plan to bring out some additional functionality on May 12^th, in response to the test users input
Will be doing some new things with the survey portlets
Plan to roll out to all employees before the end of spring term

· Standards Committee Report

Met Tuesday, May 2^nd
Discussed the possibility of adding "Lo-jack" type of software to all district laptops

Still need to do more testing

Discussed the need to educate people about handling and security of laptops in classrooms

ETS is going to put together a checklist, which will be available in labs with laptops

Discussed the MAC Mini, if it is appropriate to use as a standard because of the new Intel architecture

Would allow the user to keep their monitor if they need to move to a more current computer

According to Chuck Lindauer, CIS has been replacing their old G4's, in room 4211, with the new MAC Mini's

By using Boot Camp, they have found that they can run both platforms just fine

ETS is testing the Mini as a possible means of saving money as well as keeping from having to buy a whole new system
The Minis may be easier to secure in lab environments because of their size and form factor

Windows on a MAC

Have been doing some testing
Windows installs quickly with boot camp
Have had some reports that there is not full compatibility with all applications
There are concerns about the Windows side being able to support the accessibility issues

ETS will be working with Wayne Chenoweth to make certain there is full accessibility

At this time, Apple is still beta testing Boot Camp and does not support it

ETS is not willing to support Boot Camp until Apple is ready to fully support it
Apple has announced that they will include Boot Camp in the next revision of their OS software (10.5/Tiger)

Measure C

This bond has a huge implication for ETS because a sizable amount of the bond is for technology (approximately 20%)
Sharon & Willie have been investigating, with vendors, a way to make the process of replacing desktop computers less burdensome on ETS staff
Will probably change a lot of the ways technology is handled within the District, the processes and procedures associated with acquiring, supporting & disposal of that technology

May cause a more standardized purchasing process and impose more planning of when equipment is purchased
Looking into joint, planned purchases of large quantities with delivery, installation and removal, all part of the same process

The cost for this type of service would come out of Measure C money

Discussed changing the current e-mail standard client to a possible open source software such as ThunderBird

3. SERVICE LEVEL AGREEMENTS –

a)    Status of constituency review of the Technical Services SLA, the Systems and Operations SLA, the Call Center SLA, the Network & Telecom SLA, and the Information Systems SLA. Where are you in the review process? Can we wrap them up at the next meeting?

· All ETS SLA's are out for review

ETAC members should have been sharing them with their constituency groups

Need to get to some resolution

· Willie would like to take to the CAC, for approval and sign-off, before the end of this academic year

They have three more meetings this year

The CAC meets on the second and fourth Fridays of the month

The normal process for the CAC is to have a first reading, where the concept is introduced – then a second reading where they decide whether or not to approve what has been brought before them
The soonest Willie can take all of the SLA's to the CAC is the first meeting in June

Would like to be able to get copies to committee members at least a week before this meeting

The SLAs will be updated, with the comments from ETAC members and their constituency groups, before going to the CAC
Chuck's suggestion was to go with what we currently have and review the documents again next year

· There is a very detailed Tech Services SLA FAQ, put together by Sharon, which has been posted to the ETS website

4. OTHER ITEMS FROM THE COMMITTEE

· Willie's job will be changing

Effective September 21^st, Willie will be taking a faculty position as academic coordinator in Distance Learning at DA
Between now and September 21^st he will continue to serve as Vice Chancellor and CTO
An announcement has gone out to fill the position of CTO

The position is being advertised nationally

At this point in time, there is no intention of changing the current organization of ETS
Martha wants to defer filling the Director of Information Systems position until after the CTO's position has been filled, but will fill it with an interim until then
Martha is dedicated to having ETAC continue, but at this time it is not known what the fall start up schedule will be

The new schedule will be determined after the new CTO is in place

· Had a brief discussion about having a SANs storage backup system for storing all user data as well as a way of interacting with your data

5. ADJOURNMENT

· Adjourned: 1:55 pm

Next Meeting: Wednesday, May 17, 2006, 12:30 – 2:00, via videoconferencing

Last Updated: Tuesday, May 16, 2006 at 12:05:56 PM
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