April 24, 2003 Minutes

Question(s) concerns were raised that it may be premature to state definitively, how wide dissemination efforts will need to be, without first, establishing what EIT products will appear as compliant on the Standards List.

Sharon is putting together some material regarding the district network

There will be a FAQ that addresses the issue of Mac users sending e-mail attachments to PC users in a format that the PC cannot read, and how to correct this problem

Met and talked more about security

Security policy will be a combination of other security policies

· Hardware & Software Standards - Willie

Met last week, April 15th

Discussed the configurations of special purpose systems - the hi-end desk top machines

There was some concern that they may not be configured high enough

After looking at the Dell side, could not have configured much higher, except by adding more ram

The current system was reconfigured by reducing the current 640MB to 512MB of RAM and making it a single dimm, to allow for a free dimm and thus more expandability without losing other RAM

Saved money by the reconfiguration

Looked at laptops, but only on the MAC side, and changed it

Holding off on the PC laptop side until new technology comes out

There have been questions raised by a variety of people, around the district - why inexpensive clones cannot be purchased instead of the standards

Clones are built with lesser quality equipment and you end up having more problems and in the end, costs more

Chuck Lindauer confirmed this observation

There was some discussion about upgrading to Windows XP

The committee will hold off on this discussion for a while

There was some discussion about the need to continue using zip drives as backup

The committee decided to continue to the use of zips drives

There was some discussion on shareware software, especially for compressing and decompressing files

Will have to do a survey to see how many Win Zip people are out there

Need to close the legal loophole that could exist

· Instructional Technology – Cindy Vinson

No update

Cindy is organizing a Manila user work group for faculty

The work group will be held on Friday, May 16^th, from 1:00 –2:30 pm in the Don Bautista Room

· Information Systems – Gerry Gyuire

No update

The committee is scheduled to meet next week

They have been working on a data security policy 

· Appropriate Use Committee

Policy has been approved by CAC with qualifications from certain constituency groups (FA & SCIU)

Willie has been trying to have discussions with both groups about the issues they still have

The policy was presented to the Board at their last meeting

There were three issues raised at the Board meeting

1) FH Academic Senate’s issue had to do with the definition of pornography.  They felt that obscene pornography had to be called out specifically (they want the word obscene in front of the word pornography)

2) FA had a concern with the third paragraph of the policy where it states that the entire District network>  & all hw & sw components within it, is the sole property of the District and that the District retains complete and sole authority over the terms and conditions of its use

The position of the district is that, although it is important to protect against search & seizure, since they own the network, the district needs to have the right to stop abuse of it

After CAC, Willie proposed that there not be a modification to the Board policy, but that ETS put forward a policy that says under what condition, ETS will be doing monitoring

Since FA, SEIU and the Academic Senate still have objections to Willie’s proposed procedure for ETS, as a process, another approach is being worked on

ETS does not monitor e-mail, it monitors the network for performance.  ETS does not know what is going through the network, until there is a problem, such as a stoppage or slowdown of the network. Then and only then does ETS start to do something.

90-95% of the time, there is a denial of service attack; a virus problem or someone is downloading humongous files

3) Instead of saying that there is no expectation of privacy, it should read that there should be some expectation of security

ETS is currently working on a security policy, but it is not in place and ready to go at this time

The policy is due for a vote at the next Board meeting on May 5th

4. UPDATE ON POLICY FOR ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY STANDARDS – WAYNE CHENOWETH

· According to the districts’ attorney, section 508, does not need to be a board policy

District legal has been in touch with Ralph Black (legal counsel for the State Chancellors Office) about whether there was a need for a board policy

According to Black, the district needs to implement procedures or a methodology for ensuring compliance with section 508, but not a policy

· A question was raised about the difference between Board Policy and District Policy as mentioned in the minutes from the April 10^th meeting

A Board Policy has legal ramifications

A District Policy is more of a procedure - how policies are implemented, and how legal requirements are going to be met

Could be call an administrative procedure

· Section 508 will not go through the same governance procedures as the Computer Use Policy

· We will need to work out what the procedures are for how we are going to make our best attempt to comply with this law

· Will need to identify a compliance officer who will be responsible for enforcing the law as it has been interpreted

· The committee has not met, but is scheduled to meet next Thursday at 9:00 am, in the De Anza Admin Conference RM

Will address the procedures

· This policy only applies to new purchases

It applies to purchases of hardware as well as software

·  Wayne handed out two procedure flow charts for section 508

One chart was an example from the US Treasury department

The other chart was the process flow developed at the last ETAC meeting

The committee reviewed the processes

A suggestion was raised to add the additional process of attaching documentation to a PR if a product is 100% VPAT compliant so the purchasing agent knows that the item is compliant

Need some description of what an alternative will be, to explain how exceptions will be handled

·  New web pages need to be 508 compliant

·  When checking for a product compliance, should start with the Federal site

·  The committee has started a web site

·  When someone does research, they should share it with others

Wayne will see if the High Tech Center will come up with a compliance list

·  At the next meeting, the committee will address issues that came up as well as do a pilot on buying a product

·  Will do a story about section 508 in the May 12^th issue of NewsBytes

 

5.  OTHER ITEMS FROM THE COMMITTEE

· ETS has an employee dedicated to Measure E projects  – Daniel Ybarra

·  Network status is posted as events occur, during the normal operating hours of the Call Center

Current operating hours of the Call Center are:

7:00 am – 7:00 pm Monday – Thursday

7:00 am – 5:00 pm Fridays

Adjourned:  10:25 am

Next Meeting:  May 8, 2003, 9:00 am, De Anza Admin Conference Room

Last Updated: Wednesday, May 7, 2003 at 3:15:33 PM
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