EDUCATIONAL TECHNOLOGY ADVISORY
COMMITTEE
4/20/2005, 12:30-2:00 pm
ATTENDEES: Kim Chief Elk, Tom Dolen, Jamie Doll, Linda Elvin, David Gillett, Jeanine Hawk, Scott Heffner, Willie Pritchard, Jefferson Shirley
GUESTS: Sharon Luciw, Gerry Gyuire
Convened: 12:35 pm
1. APPROVAL OF THE MINUTES OF THE LAST MEETING
· Will stand approved as posted
2. GENERAL NEWS – BUDGET CUT IMPACT ON ETS, DATA ON TECHNOLOGY GROWTH, BOARD PRESENTATION, DEMO OF CURRENT PORTAL TARGETED FOR 5/18, STATUS REPORT ON MAJOR PROJECTS (IDENTITY MANAGEMENT, WIRELESS PROJECT, MEASURE E)
· Budget cut impact on ETS
ETS was asked to cut their budget by $400,000 for the 05/06 FY
Had already cut the “B” budget to the bone during the 03/04 FY
Can still make some cuts to our current service and maintenance contracts
Will have to lay off staff in our Tech Services department
Will cut two positions on the FH campus
John Christenson – Work Station & System Support Tech
Paul Aguilar – Technology Services Tech
Will redistribute the tech staff between the two campuses, based on the ratio of technology to technician, to ensure that service levels are equal
· Data on technology growth
Willie shared with the committee a chart showing the District’s growth as related to technology
A copy of the information will be sent to committee members
· Board presentation
Willie made a board presentation on Monday night, April 18th, to show where ETS has been, where ETS is currently, and where ETS is going
A complete copy of the presentation will be sent to committee members
· Demo of current portal targeted for 5/18
Portal project – workflow processing will be done through portal
The portal is funded through a grant from CampusEAI (an open source consortium)
The grant is worth over $1 million over the course of five years
Includes software, training & services
The district has to pay about $30K per year for maintenance on the Oracle database, which has already been budgeted for
Have some hardware maintenance costs for the servers
Because CampusEAI is a consortium, other colleges and universities are developing portlets that we can also use
Need to have an identity management in place in order to roll out the portal to a large audience
· Status report on major projects (identity management, wireless project, measure E)
ID management project – have gone through the bid development stage; waiting for vendors to respond. Planning to take to one of the two June board meetings
Wireless project – in the process of developing a bid document, and hoping to turn over to purchasing in a week or two
Already have the technical specs finished
Targeting for approval, in August, of an award for a wireless contract provider
Looking specifically for access points and wireless management software – want a three year guarantee with certain discounts off the equipment
Working with a non profit organization called Smart Valley, who is assisting us with volunteer technical expertise
Able to cut costs for engineering and design due to the help from of a FH instructor and his students
With the bid we will get hardware, software and training for the central management system
Measure E - De Anza will be coming on line this summer with the Kirsch Center & the Student Community Services Building
3. SUBCOMMITTEE REPORTS – HARDWARE AND SOFTWARE STANDARDS
· Met Tuesday, April 4th
Discussed minor changes to the standards list
Discussed the Mac Mini – if it should replace the current standard
It is a viable solution in terms of performance
The cost, when purchasing a new keyboard and monitor, comes close to that of the current standard
The performance is better on the iMac G5 machine – it will probably have more longevity – over time will be a better value
For the short time budget issues, if an area already has a monitor & keyboard, they should discuss the Mini as an optional solution with their Tech Services supervisors
4. TECHNOLOGY STRATEGIC PLAN – DISCUSSION OF FIRST DRAFT
· The committee began a discussion of the first draft
The plan was to look at the bigger picture - not focus on the nitty-gritty grammar, etc
Did we hit the target?
Are the goals and strategies tied together?
Do we have a clear vision of the future?
Jeanine is to e-mail, Willie, verbiage for the first bullet on page 5
Kim is to send suggestions to Willie on the bullet pertaining to adaptive technology under the “Assumptions Related to Technology” on page 7
A copy of the draft has already been sent to Chancellors Staff for feedback
· Due to the lack of time it was decided that committee members review the draft and submit comments to Willie and the rest of the committee by e-mail
· Want to finish discussion on the technology draft by the May 4th meeting
5. OTHER ITEMS FROM THE COMMITTEE
· Rob Johnstone, from Institutional Research, has been offered and has accepted the position of Vice President of Instruction & Institutional Research on the Foothill campus
Currently trying to determine what to do with his position
Adjourned: 1:57 pm
Next Meeting: Wednesday, May 4, 12:30 – 2:00 PM via videoconferencing
|
