April 19, 2006 Minutes

EDUCATIONAL TECHNOLOGY ADVISORY

COMMITTEE

4/19/2006, 12:30-2:00 pm

ATTENDEES: Tom Dolen, Linda Elvin, Scott Heffner, Willie Pritchard, Jefferson Shirley

GUESTS: Sharon Luciw, Lisa Hocevar

Convened: 1:35 pm

1. APPROVAL OF THE MINUTES OF THE LAST MEETING

· Will stand approved as posted

2. GENERAL NEWS –WIRELESS PROJECT UPDATE; ID MANAGEMENT SYSTEM BID PROGRESS; NEW VERSION OF MEETING MAKER COMING ON FRIDAY, MAY 12; MAUI REPLACEMENT

· Wireless Project Update -- Sharon Luciw reporting

Trying to conclude a contract with WAN/LAN

Will be able to proceed with ordering equipment and software

Intend to acquire the management system first and make certain the ETS staff is up to speed on it before any wholesale acquisition or deployment of the access points
Have asked the vendor to provide ETS with demo equipment so we can install the management system, get the software loaded and become familiar with the interface in order to do preliminary testing before we get the actual units in
Some additional wiring is necessary, in the two libraries, for access points

· The ID Management System

Have two vendors that will be making presentations to the selection committee (the 1^st & 8^th of May)

Hope to make a decision soon after the presentations

Plan to take to the first board meeting in June for a recommendation to enter into a contract with one of the two vendors
Hope to be able to begin implementation of the IdM system shortly after board approval
Target is to provide students with access to the portal some time during the fall term, after the IdM is in place

· New version of Meeting Maker

Have set a firm date of May 12^th, for the roll over to a new version of MM (8.5)

Users will be notified via e-mail two weeks, one week and again one day before the cut over

The new version of MM provides some changes to the user interface.
A web page, which will be available a week before the cut over, will be provided to help train users in advance
PC users will automatically get the new version of MM

Before opening their new version of Meeting Maker, MAC users will have to download an install program, and install it manually

The new version has a web interface that will look very similar to the client version of the MM software and is entirely HTML based

Will be easy to use either on the web or using the client software, from home or in the office

· MAUI Replacement

The replacement efforts had to stepped up
Had temporarily put on hold while assessing a tool set that came with our portal

It was determined that the tool set was very complex and would take a considerable amount of time for the ETS staff to get up to speed, while they were still trying to learn how to program the portal
With Apple introducing a new Intel version of their Macintosh and the fact that they were no longer going to support OS 9 (which is what MAUI runs on), ETS staff would have to almost completely rewrite MAUI

For the last 4-6 weeks a select group of ETS staff have been meeting to assess business query tools that will interface with the variety of data base formats (e.g. SQL, Oracle, RDB, etc.) that we already have
Have been interviewing vendors, and have put out an RFQ (request for quote) through the purchasing department

Have identified at lest four vendors that have tools sets that we would be able to use
Quotes from vendors are due back Friday, April 28^th

The tool that is selected, will be capable of being integrated into the new information system (ERP)
This is a transition tool that may or may not stay when we move to a new ERP

3. SERVICE LEVEL AGREEMENTS –

· DA classified senate had a lot more questions than the Tech Services FAQ's touched on

There was a shortened version that was in NewsBytes
The longer version will be posted on the ETAC web site under Tech Documents (http://ets.fhda.edu/techdocs)

· The goal is to have all SLA's go through the CAC before the end of this quarter

Need to have all feedback back to ETAC by the second meeting in May

Will ask at that meeting for sign off on the approved final versions of the different SLA's, so they can be taken to the CAC for a first read through at their first June meeting

a)    Status of constituency review of the Technical Services SLA, the Systems and Operations SLA, and the Call Center SLA. Where are you in the review process?

· DA classified senate had no comment for the Systems & Operations SLA
· DA academic senate met for the first time in about a month

The SLA's were not on the agenda
Tom will encourage Olivia to invite Willie to attend a meeting
Need to figure out, as a group, which of the SLA's they need to look at closely

· Willie, Gerry, John Vandercook & Tom Roza, went on 4/11/06, to the FH admin council and discussed their SLA's

b)    Introduce new SLA's for Networks and Telecom Dept. and the Information Systems Dept.

· Lisa Hocevar reviewed the Networks & Telecom SLA

The target audience for this SLA has a fairly broad base

Might want to distribute this SLA a little more widely

· Willie reviewed the Information Systems SLA

Fairly specialized SLA and may not need to be generally distributed; targeted mostly at managers/administrators

4. OTHER ITEMS FROM THE COMMITTEE

· Portal Update

All employees should have access to the portal before the end of spring quarter (late May/early June)
Testing has gone extremely well
After moving to the new version of MM, it will be accessible inside the portal using the single sign on
Have updated and improved the class roster list

Starting this quarter, when faculty down load class rosters, they will be able to see withdrawals and dropped students also
The portal development team is trying to devise a means for faculty who teach on both campuses to be able to see their class rosters from both campuses

· Tom Dolen asked about the release of Boot Camp by Apple

Apple has met with both of the Tech Services groups to help them get a better understanding of what it is
There is another virtualization tool, like Virtual PC, called Parallels, which runs inside the Mac OS X

Both Tech groups have installed both ways of running Windows on some Intel Macs that they have
Both groups are impressed with the software
The Boot Camp version of windows for the Mac appears to run perceptually faster than Windows on the Dell

Parallels may be useful for those Mac users that have to run one application under widows
Wayne Chenoweth thinks that there might be some accessibility issues
May be good to have a single machine that is bootable either way in the Smart Classrooms

Could be run on a Mac Mini, which would reduce hardware costs

Will be a topic for discussion at the next HW & SW Standards meeting on May 2nd

5. ADJOURNMENT

· Adjourned: 1:35 pm

Next Meeting: Wednesday, May 3, 2006, 12:30 – 2:00 via videoconferencing

Last Updated: Tuesday, May 2, 2006 at 11:04:55 AM
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