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	ETAC Committee
	April 10, 2003 Minutes
	EDUCATIONAL TECHNOLOGY ADVISORY COMMITTEE 4/10/2003, 9:00-10:30 am ATTENDEES: Carole Chapman, Wayne Chenoweth, Jennifer De Leon, Scott Heffner, Roxanne Mendrinos, Willie Pritchard, Jaci Ward GUESTS: Gerry Gyuire, Sharon Luciw Convened: 9:08 am 1. APPROVAL OF THE MINUTES OF THE LAST MEETING · Minutes will stand approved as posted 2. GENERAL NEWS – NEXT NEWSBYTES WILL COME OUT ON APRIL 14, TOPIC TO BE NEW CENTRAL SERVICES WEB SITE AND USE OF COPYRIGHTED MATERIAL ONLINE; ETS WILL NOW BE LEADING THE STUDENT ID CARD INITATIVE; NEW CENTRAL SERVICES AND ETS WEB SITE LIVE · NewsBytes will be sent out this coming Monday The main topic is on the new Central Services web site The new web site runs under a new content manager, Manila This new site allows each department to have its own unique and easily understood URL’s The second article will be on the use of copyrighted materials as it applies to online teaching and the TEACH ACT Willie is always open to suggestions for NewsBytes topics, but would need the info two weeks in advance · ETS will be leading the student ID card initiative This decision was made with the use of a consultant and a meeting of the senior managers in the district It will be know as the Student ID Card instead of the Smart Card Project The Smart Card project has been quite expensive for a number of years ETS' task will be to lower the cost and provide the functionality that both colleges want A steering group has been created and will start meeting next week The goal is to have a RFP document by the end of June The new card will have the same or similar functionality as the current Smart Card 3. SUBCOMMITTEE REPORTS – HARDWARE/SOFTWARE STANDARDS, NETWORK & SYSTEMS, INSTRUCTIONAL TECHNOLOGY, INFORMATION SYSTEMS, COMPUTER USE POLICY · Network & Systems - Sharon Luciw No update · Hardware & Software Standards - Willie No update Have a meeting scheduled for next week · Instructional Technology - Cindy Vinson No update · Information Systems - Gerry Gyuire No update · Appropriate Use Committee CAC will take action on policy tomorrow, April 11^th CAC made some minor changes to the policy Most of the changes were for clarification The policy is on the Board agenda for April 21^st, as an information item The Board will take action, on the policy, at their May 5th meeting 4. UPDATE ON POLICY FOR ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY STANDARDS – WAYNE CHENOWETH · The question was raised as to whether a board policy was required, or only a district policy Willie is still waiting to hear back from legal counsel on this issue · Currently, the decision as to whether a request is a hardship, is up to the administrator who signs off on the request · There was a suggestion that the current EIT committee be used as an advisory group · The ETAC committee worked on a process flow for section 508 A copy of the flow chart will be e-mailed to all ETAC members A suggestion was made that the flow chart be attached to the policy · Section 508 is an acquisition test not an accessibility test All information technology products that are purchased with district funds, must be 508 compliant · ETAC recommended that the Hi Tech Training Unit create a standards list · Questions and concerns were raised that it may be premature to state definitively, how wide dissemination efforts will need to be, without first, establishing what EIT products will appear as compliant on the Standards List. · Since this policy does not affect every individual in the district, it does not need to be publicly disseminated in the same manner as the Computer Use Policy A story about section 508, should be include in NewsBytes, which gets e-mailed to each individual in the district Should work the policy through the normal committee governances - do not need to have public hearings and public input Do not need the same extensive public input, as was needed with the Computer Use Policy 5. OTHER ITEMS FROM THE COMMITTEE · There was nothing from the committee Adjourned: 10:29 am Next Meeting: April 24, 2003, 9:00 am, Foothill Carriage House Conference Room
	Last Updated: Thursday, May 1, 2003 at 10:34:12 AM ©2008 Foothill-De Anza Community College District

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