March 27, 2003 Minutes

· Need to change the wording of the fifth bullet under the fourth topic to:

This policy applies to the purchase of any EIT products

·  With that one exception, the minutes are approved as posted

·The next NewsBytes will be sent out Monday, April 14th

The second week of next quarter

The article will be about the Central Services web site going through a revision to the Manila environment

The new revised web site will go live the start of spring quarter, April 7th

The issue will also contain another "Spot Light" on an Institutional Research topic

· Network & Systems, & Web Committee - Sharon Luciw

Both committees met and discussed consolidating into one group

Discussed security

Working at putting together a security policy for the district

There are breaches of security which will continue to increase

Currently checking into software to eliminate spam

Committee members are to do research on best service practices guidelines

· Hardware & Software  - Willie

No update

At the next meeting will be looking at the addition of other e-mail clients to the support list, besides Eudora

· Instructional Technology - Cindy Vinson

No update

· Information Systems -Gerry Gyuire

Met yesterday, March 26th

The agenda was built around FERPA(Family Educational Rights Privacy Act)

A federal law that requires that we keep personal information safe

Used for student security as well as the districts'

Already have an 8 digit ID number in place to replace a students SS#

SS#'s will be maintained in the database

The charter of the committee is security

· Appropriate Use Committee - Willie Pritchard

Had its first read by the Chancellor's Advisory Council

No official action has been taken yet

· According to legal councel, we may not need to have a policy, instead we may only need to implement procedures within the district as well as do an educational effort for those people who are most directly impacted by section 508

· If an item is not on the district's list, will need to go to the vendors web site and check for the VPAT(Voluntary Product Accessibility Template)

If a vendor does not have a VPAT for a product, further research is required for the most compatible product

If no product is found to be compliant after research, will need to make a decision based upon need

· EIT committee has a web site in place

www.deanza.fhda.edu/access

A list of 508 compliant products will be posted on this web site

· The committee needs to develop a list of key people who will be impacted the most, and develop a strategy of how to get the informationion to them

· The committee needs to work on the process

· DA College Council passed the policy with the contingency, that Willie speak to a particular faculty member

· If approved by ETAC today, the policy will go to the CAC(Chancellors Advisory Council)

· CAC has final word on the policy

They can supersede what ETAC decides and pass it back to ETAC

CAC is the highest governance group in the district

Will go to the CAC for a vote on April 11th

· If approved by the CAC, it will go to the Board for approval

Will go to the second board meeting in April ( April 2ist)

If approved, it will become a policy and then steps will have to be taken to notify employees

· Will need to notify faculty and staff about the policy

Will need to do a mailing at their last known address

Will be done along with other district, bulk mailings

May wait until fall quarter to send a notification

· Roxanne made a motion to approve the policy

Greg McIlhiney seconded the motion

Policy was passed by a general consensus

· Manila is available to FH staff with out training

Drake could develop some templates

Last Updated: Wednesday, April 9, 2003 at 11:01:19 AM
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