March 8, 2006 Minutes

EDUCATIONAL TECHNOLOGY ADVISORY
COMMITTEE

3/08/2006, 1:30-3:00 pm

ATTENDEES: Tom Dolen, Linda Elvin, David Gillett, Scott Heffner, Mike Murphy, Willie Pritchard, Jefferson Shirley, John Swensson

GUESTS: Sharon Luciw, Gerry Gyuire

Convened: 1:42 pm

1. APPROVAL OF THE MINUTES OF THE LAST MEETING

· Will post as corrected

2. GENERAL NEWS – STATUS UPDATE ON THE PORTAL TEST; WIRELESS PROJECT UPDATE; ID MANAGEMENT SYSTEM BID PROGRESS

· Status update on the Portal

Have gone live with a test group of about 130 people

Not everyone has logged in yet to test it
Have gotten lots of good comments and positive feedback from the testers

There are places built into the portal for input
ETS is aggregating suggestions and trying to prioritize what needs to be done

Soon will see more portlets being added for more functionality

In the short term will probably put in a portlet for ETS announcements, such as:

Planned outages
Events going on related to technology
New portal functionality, etc

Will not be able to do a live stream for registration in SIS due to the fact that we have to do a settlement at night from a financial aspect (credit card payments)

Currently there are extracts of the data to the RDB database done every thirty minutes
It is possible to put in a portlet that allows an instructor to see a preliminary roster

Web mail is already in the portal – it is one of the single sign-on external applications
There is a portlet called favorites that you as an account holder can modify to put links to other websites you want to add

These links would not have the single sign-on capabilities

· Wireless Project Update

There is an item for approval to enter into a contract with WanLan Systems on the March 13^th board meeting agenda,

They will provide us with the management system and the access points that are needed to move forward in phase one of the project
If approved by the board, should be able to begin installation in the mid to late April time frame, at the following locations:

DA – in the library
FH – in the 3000 buildings & the KCI

There is funding in the bond measure, assuming it passes, to help with the expansion of wireless throughout the district

· The ID Management System

In the middle of reviewing the bid responses
Hoping to meet with a consultant later next week to prioritize the responses
Carmen is setting up a meeting for the end of March with the vendors for presentations
This is part of the security solution needed in order to roll the portal out to students

· Test of Spam filter quarantine function

Part time faculty are welcome to participate in the test

Send names and e-mail addresses to Tom Roza at rozathomas@fhda.edu

There has been a high increase of spam, since last December that has hit the district

The amount tripled in one month, from about 800,000 blocked messages per month to 2,000,000 or more blocked messages per month
This has resulted in a doubling or tripling of the amount of spam-like email that gets to users (either in the clear or tagged as Bulk), so it will seem to end users like more spam is getting through (and it is)
It appears that one impact of the effectiveness of spam filters is that the spammers just radically increase the amount of spam they send since the incremental cost is so low

3. DETERMINE THE MEETING DATE FOR OUR NEXT MEETING

· Will leave Wednesday, March 22nd, 1:30 PM – 3:00 PM, as a placeholder, and based upon the agenda, determine if we need to meet

Would like to discuss at the next meeting, moving the meeting start time from 12:30 PM to 1:30 PM

4. SERVICE LEVEL AGREEMENTS –

   · Sharon is taking all comments and questions and creating FAQ's for the Tech Services SLA
   · Since there are no new iterations of the SLA documents, continue to share the original draft documents with constituency groups
   · The SLA's can be found on a new page in the ETS website, called Tech Documents

   The URL is: http://ets.fhda.edu/techdocs

   · Willie is hoping to have more SLA's ready to bring to ETAC, by the next meeting

a)    Status of constituency review of the Technical Services SLA. Where are you in the review process?

· Tech Taskforce at DA has been discussing the SLA's
· Willie & Sharon meet with the FH Academic Senate on February 6th
· Willie has a meeting set up April 11^th, to discuss the SLA's with the FH Admin Council
· The DA Academic Senate is creating a list of what they would like to have, knowing that ETS doesn't have the manpower or resources to support the level of service

The Senate is about half-way through the first document, and has already introduced the second document
Tom will suggest to Olivia that this would be a good time to invite Sharon & Willie to attend a meeting

b)    Status of constituency review of the Systems and Operations SLA. Where are you in the review process?

· No apparent discussion at this time

5. OTHER ITEMS FROM THE COMMITTEE

· Three members of the committee were congratulated for receiving tenure at the March 6^th Board Meeting

Tom Dolen; Jefferson Shirley & Mike Murphy

· Mike Murphy reported that a week ago Friday he had received a phone call from a Cisco rep asking if we would be willing to host John Snow, Secretary of the Treasury and John Morgridge, the chairman and former CEO of Cisco Systems

They came on Thursday, March 2^nd, with the Secret Service, for about an hour
They got an overview of Foothill's Cisco Academy and met with about 10 of Mike's students

· Willie announced that he plans to leave his current position between now and the end of this calendar year

He is going to be making a professional change that may be inside or outside of the district; he is exploring opportunities now
The board renewed his contract through the end of this year
He will continue in the role he is in and work toward completing projects that ETS has in progress
Scott raised a question about Martha Kanter's intention to fill the position

Willie replied that she intends to fill his position
She may also hold a series of open discussions or focus group meetings in the spring quarter to get a sense of what the district wants to do

Willie doesn't see the role of ETAC changing substantively after he leaves

· The question was raised over the fact that the cost for computers, as well as the amount of memory (2 gigs) on the standards list had increased

The increase of memory is due to the fact that there is an increasing call for more memory by the applications that people are using
The computers that are purchased now, are expected to last into the next four years
Windows Vista has recommended a minimum of I gig of memory
The cost of acquiring and installing additional memory later will be more than the cost of including it now
The standards committee tries to maintain comparable systems for both Mac and PC

· The Apple iMac, with the Intel chip became the standard; because that is the only way they come

The only compatibility issue that ETS has run into is with the next version of Meeting Maker, which we are getting ready to implement in the next month
Anything that works with the G5, under OS X appears to work with the new iMac
If you have applications that run only under OS 9, i.e. MAUI, the Intel chips does not support it

ETS has a special team looking for a MAUI replacement as quickly as possible

· Last Friday, ETS had an individual from Cisco, who specializes in training about security issues, do a training session for all managers that lasted about 90 minutes

The trainer was unable to cover all the topics she wanted to, so she has been asked to come back to focus on the most important topic –Good Security Practices You Need To Put In Place

6. ADJOURNMENT

· Adjourned: 2:34 pm

Next Meeting: Wednesday, March 22, 12:30 – 2:00 via videoconferencing Tentative???

Last Updated: Tuesday, March 14, 2006 at 10:21:44 AM
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