February 21, 2007 Minutes

EDUCATIONAL TECHNOLOGY ADVISORY<br > COMMITTEE

2/21/2007, 12:30-2:00 pm

ATTENDEES: David Gillett, Beth Grobman, Scott Heffner, Stan Judkins, Chuck Lindauer, Sherri Mines, Mike Murphy, Fred Sherman

GUESTS: Sharon Luciw

Convened: 12:37 pm

1. APPROVAL OF THE MINUTES OF THE LAST MEETING

· Will stand approved as posted

2. GENERAL NEWS (ALL)

· The first phase of a two-phase router replacement, that took place on Friday night, February 16^th was successful

The 4500 edge routers to the Internet (one on each campus) – are past end of life

Phase I – replaced the 7200 routers with the 3845 routers

David Gillett and Fortunato Stinson worked into the middle of the night to make this happen

Phase II - will replace and retire the 4500 routers with the 7200 routers

Need to determine when the best time will be, for the District, to do this final phase

· Mike Murphy announced an event, called Vista Party, which will take place on Saturday, February 24th, starting at 9:30 AM until 3:00 PM

Sponsored by Microsoft
Will be held in some of the classrooms and labs on the FH campus (4300 building)
There will be speakers from Microsoft and some from the faculty, talking about various aspects of Vista, both administration and some of the tools

· ETC Meeting time was discussed

FH has a college hour that meets when ETAC meets
Suggestion was made to start ETAC one half hour later to accommodate the FH staff
All committee members who were present, at the meeting, agreed with the time change
Absent committee members will be polled for their input

· Scott Heffner inquired into the process that is in place for those computers that have been purchased and received by Tech Services – his computer being the first MAC Intel laptop purchased on the DA campus, required the installation of the OS on the WIN side as well as the MAC side as well as Parallels

The only staff that can install both operating systems on these computers are both on vacation
Scott has been recently told that there is a glitch in running windows on the MAC

Thought that ETAC had investigated this issue thoroughly, months ago – now concerned that the computer he is going to get is not going to function the way he thought it would on both sides

Sharon will investigate to find out what is going on in Scott's particular situation – maybe there is a miscommunication about what is going on

Currently not installing Boot Camp on staff, faculty or any lab computers we support, because it is still in beta from Apple
According to Sharon there is a little bit of a backlog, of equipment, at this time
Going forward, there have been and will continue to be, weekly meetings with coordinators from each area of the District (currently looking for a coordinator to represent CS), to look at what each area wants to purchase, and what their expectations are of when they want it deployed
Need to include this topic in the agenda for the next ETAC meeting

3. WIRELESS PROJECT UPDATE (SHARON)

· Have run into some technical glitches, so the Alpha test has been delayed

Had Aruba on sight last week, so most of the problems have been resolved

· The new schedule is as follows:

Complete the Tech Serves testing by March 9^th
Get the Call Center training completed by March 23^rd
Demos for the library staff and any key college management will happen the weeks of March 12^th and 19^th
Specific training for the library staff would be around the week of March 21

Will show staff what the user experience is like
Go over some potential roadblocks to having a successful wireless connection and possible problems
Since these are personally owned computers, staff will only be providing advice
Will have handouts and posters with instructions
At this point, will enter a beta stage
If we are able to stick to the current schedule, the remainder of the campuses will go wireless based upon their instructions – buildings will light up one at a time

Phase I – is a certain number of buildings on each campus
Phase II – more buildings and some open areas
Phase III – way out in the future – maybe parking lots

· Chuck Lindauer suggested that a LINC class be set up, in the KCI, to address training for staff and students
· Scott Heffner brought up the fact that Tom Dolan's (former ETAC member) concern is that when problems occur the library staff will be inundated by students, who are not following the process and/or have a system problem
· Chuck suggested that another way is found to help the library staff deal with the possible burden that might develop
· There will be a radius (feature/function server meaning – remote access dial in user services) server that will help with identifying the relationship that an individual has with the District, for both wired and wireless connectivity

Radius will give us the next step in being able to authenticate, control and manage access to the Internet
Through the identity management system a person will be able to gain access to certain things or be restricted from gaining access
It helps the District identify that a person does have a relationship with the District and that they can use the network, which keeps it a private network and makes it CALEA compliant
Will allow us to manage who gets on what and where – might restrict the classrooms for only registered students and faculty and open areas to anyone who has a relationship with the District

· Will set up the Access Points to do bandwidth check
· The software and the management systems will be the bulk of the costs

4. ID MANAGEMENT PROJECT UPDATE (CHIEN)

· Due to Chien's illness, Fred presented this segment
· Had the kick off meeting January 25^th

Have held additional meetings regarding the interface design, HW system configuration, workflow design, system architecture security and RADIUS design

· Will have a central authority that will authenticate individual people that want access to the Internet
· In the first phase the process flows in one direction – can only make changes to the directory systems (Active Directory, LDAP, RADIUS, & OID) after being authenticated

In future phases, want to make it a three-way process flow

· Current milestones are:

1) Have process review complete by February 28^th
2) Have the system install complete by April 16^th
3) Have the district data populate the directory by May 21^st
4) Have the system migrate to production status by June 15^th
5) Project to be the completed by June 30^th

· A committee has been formed with representatives from both campuses and CS (students are being represented by A&R & Student Services)

Since this is a fundamental building block on which other projects are based, the main purpose of this committee is to enhance communication

· This project is a building block to the single sign-on

5. HARDWARE / SOFTWARE STANDARDS (SHARON/FRED)

· Last meeting, February 6^th, was a heated discussion which looked at the average cost ($1,800) used in calculating the per unit price for the Measure C refresh vs. the currently posted standards

Unable to change the laptops
In order to reach this new per unit price, the monitor standards, for the desktops, had to be reduced to 17" from the current 20" for the Mac and 19" for the Dell

To help us meet our price, Dell is willing to give us better pricing than what is on their educational website, this lower pricing includes their laptops
Apple's prices are inline with our directives and depending upon the number of computers that are purchased under one PO, could also lower the per unit price that we pay
Kept in key elements that were important to the committee for the longevity of the computer such as the 2GB of ram, and 160GB hard drive

· Chuck attended the meeting and felt that there was a strong opinion that the committees charter, up to that point, was to pick the right computer for the purposes of faculty or the people who were using them and then back into the budget, but at this meeting they were doing the opposite – here is the budget, now lets find what computer we can buy for it

Is it better to buy fewer of the right computers or more of the wrong computers?
Is it better to buy cheaper computers that do the work, but aren't as sturdy, and replace them when they break, or purchase better computers that will clearly last longer?

· As a sub committee of the ETAC committee, in the past, the ETAC committee was a rubber stamp for the HW & SW Standards recommendations

Chuck wanted to know if that is what is happening or if the committee was coming up with standards that ETAC doesn't get to review

Scott Heffner felt that ETAC hears about the standard changes after the fact, instead of hearing about them before a decision is made, allowing ETAC to make recommendations and then give approval

It was felt that a decision needs to be made to determine if the Standards committee is really a subcommittee of ETAC or should the standards committee have full discretion
The Sub committees were not started, to have the ETAC committee approve & disapprove of everything they did, but more that those that had the technical expertise and the charter to make those decisions did, and then reported back to ETAC

· Fred feels that if a committee is a sub committee of ETAC, it ought to report back to ETAC and the ETAC committee ought to make the final recommendation

The Standards committee has too many meetings
Should charter the committee as a true subcommittee

They will submit information to ETAC for its opinion and direction

Should have a meeting once a year just for setting the standards for the year
There appeared to be general support with Fred, by the FH ETAC committee members

At the next Standards subcommittee meeting, this issue will be brought up again

6. CALEA COMPLIANCE ISSUES UPDATE (FRED)

· Good news – we have gotten an opinion back from our attorney, who has told us that we are in fact a private network; by the way we are organized. The policy that is in place right now is good enough to establish the fact that we are a private network and are able to offer open access to the public at libraries and probably coffee shops and the bookstores

7. ADJOURNMENT

· Adjourned: 2:00 pm

Next Meeting: Wednesday, March 21, 2007, 12:30 – 2:00, via videoconferencing

Last Updated: Wednesday, March 21, 2007 at 4:24:48 PM
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