January 23, 2003 Minutes

· will stand approved as posted

· ETS tech computer use survey will be on line through tomorrow, January 24th

On Tuesday, January 21^st there had been 352 responses - not too far off from last years response

There was hope to have more faculty respond to the survey

May have a preliminary report by next meeting

· NewsBytes will be sent out on Monday, January 27th

Lead topic will be on network security

Each issue will contain a new regular feature  - " Institutional Research Spotlight"

The first institutional Research Spotlight  article  is based upon a study done for management on early registration

Each successive article will be a report on a study that Institutional Research has done

· Network & Systems, & Web Committee -Sharon Luciw

No update

· Hardware & Software  - Willie

No update

· Instructional Technology - Cindy Vinson

No update

· Information Systems - Gerry Gyuire

Sub committee is in the process of being formed

Nothing to report

· ETAC is currently scheduled to meet on February 13^th,the second Thursday of the month

Willie will be out of town

· Should be able to have a revised Computer Use Policy by February 6^th

· Thursday mornings at 9:00 am is still a good time for this meeting

· Optional dates to replace the February 13^th meeting are the first or third Thursday in February

The February 13^th meeting will  be moved up to the 6^th of February

· The sub committee held two public meetings on January 22^nd

One in the FH Board Room and one in the Hinson Center at DA

· There were some suggestions made to the committee that they need to take a serious look at whether or not students need to be a part of this policy, or have their own, separate policy

Any references to students will probably remain in the document to prevent any delays in getting the policy passed

There are plans to post the policy in the student handbooks and in a variety of other places

· Some discussion about commercial use was brought up at both campus meetings

· There are conditions in the SEIU & FA contracts regarding intellectual property and they take precedence over this policy

· Technical &/or instructional support should be added to the wording of the policy

· George Krestas wanted to know who was going to police this policy

At this time there is no one to do any type of monitoring

The only monitoring that ETS currently does, is to monitor the network and any equipment that fails; when "events" occur ETS responds and that's when violations are discovered

· ETS will face the same cuts as everyone else will

· We have some vacant positions (Director, Client Services; one tech position; web administrator) - which will not get filled

This will cause some deterioration of services in these areas

· From this year's budget, we will lose any float that would have accrued from the vacant positions as well as any of our carry over from our "B" budget

· For next years budget, we are drawing up plans for an additional 15% cut (on top of this years cuts)

Cuts will come from the combined "A"  (approximately $8M) and "B" (approximately $1.3M) budgets

Our "A" budget which covers salaries, also includes some maintenance agreements, as well as the budget for paying phone bills

A 15% cut is more than our total "B" budget

$1.267M - yearly, ongoing costs that are critical to maintaining the operation of the district (some of theses funds are included in our discretionary "B" budget and can not be cut)

Maintenance for hardware for the network, admin systems & servers

Contractual agreements for maintaining above equipment

Data center security

Campus software site licensing agreements

Network & Phone services( for local & long distance) as well as the phone system

Likely to have layoffs which will cause a reduction in services

· Need to be in close communication with both colleges with what their needs are

The cuts in our area will be dependant upon what services the colleges say they need to have

· Likely to loose certain TTIP funding

Not likely to lose the funding for two of our three T-3 lines, which allows us adequate pipe out to the Internet

These two lines are our connection into the CSU system

Our third T-3 line is through Pac Bell

HR support, and the library are being affected by the cuts

CVC funding is being cut

· The first meeting will be held tomorrow, January 24^th at 9:00am in the DA Admin Conference Room

· First meeting will look at what has been done so far

Will also discuss future meeting times

· Need to review the ETAC Strategic Plan

The complete version of the plan can be found on the ETS web site

· No discussion

· Maui replacement

IR & IS are doing a needs analysis  of primary users

In Feb plan to do an on line survey

The survey will be sent to Managers and all users

· In order to use the new TouchNet system a user has to have Netscape 7 or Internet Explorer 5.1

· The new schedule for Networks & Systems

There has been no support on holidays since the beginning of the year

Starting 4/1/03:

There will be no physical support on weekends

There will be no one to cover absentees

Services will be delayed - such as printing

When the system needs to come down, it will happen earlier in the day

With no one physically present in the data center at night, if something happens, N&S may not know until first thing in the morning

Interruptions in service will happen during normal business hours instead of after hours

· De Anza will not hold classes on Saturday

The lab in the ATC will be closed on Saturdays' lab hours on Friday will be extended

It is not known if FH will hold classes on Saturdays

The KCI link classes will still be held on Saturdays

On Saturday, April 12^th, Distance Learning   will not hold an orientation

· A good opening day focus group activity would be the Tech Computer Use Survey

This would allow for more participation by faculty

Last Updated: Wednesday, April 2, 2003 at 11:40:29 AM
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