January 21, 2004 Minutes

EDUCATIONAL TECHNOLOGY ADVISORY
COMMITTEE

01/21/2004, 12:30-2:00 pm

ATTENDEES: Carole Chapman, Kim Chief Elk, Tom Dolen, Jamie Doll, Dave Gillett, Scott Heffner, William Le, Allison Lenkeit, Chuck Lindauer, Penny Patz Willie Pritchard, Eric Rosenthal, John Swensson

GUESTS: Gerry Gyuire, Sharon Luciw

Convened: 12:32 pm

1. APPROVAL OF THE MINUTES OF THE LAST MEETING

· The minutes will stand approved as posted.

2. GENERAL NEWS - TECH USE SURVEY PRELIMINARY RESULTS

· Tech Use Survey

Willie will go over the results, in more detail, at a future meeting
Had a few more respondents this year than last
Had some new questions this year regarding customer satisfaction issues with various departments of ETS

· Moving forward with the portal project

Everyone will have a single login, into a secure area, to our resources available on the network

Will be displayed in a web environment

Everyone will be able to have access to those areas that are appropriate for them

Looking for a replacement of the Maui query tool, to a web based query tool

Last night the board approved the purchase of server equipment for the portal

Will be moving into a prototype environment in the next few weeks

Hope to roll out in a preliminary form in the spring term, to employees

The target is to have it available to all students during the fall term

As ETS gets closer to completion, a demonstration will be held for ETAC

The portal will be an environment that will allow automation of a lot of our current processes

3. SUBCOMMITTEE REPORTS - HARDWARE/SOFTWARE STANDARDS

· Hardware/Software Standards - Willie Pritchard

Had a meeting January 6th

Peripheral standards were reviewed and revised
Because of requests from ETAC, the committee will be keeping notes and posting them, along with the standards, on the ETAC website
Had a preliminary discussion about multi media classrooms

What are the multi media classroom standards?

Should the HW & SW standards committee be the one to over see these standards?

There was a discussion about when to start migrating PC's to XP

A subcommittee will do some research before the next meeting

The next meeting is the 1st Tuesday in February (2/03/04)

· Currently reexamining the other subcommittees tasks and goals

Both committees are currently looking at security issues

4. STRATEGIC PLANNING PROCESS ? BREAK UP INTO GROUPS AND FOCUS ON GOALS/OBJECTIVES OF PLAN

· A proposed calendar was handed out

· Based upon the calendar

The committee will break up into groups each time there is a task to do

Will use flip charts and a process of reporting back to the whole group

There will be some valuing of what everyone came up with to help guide us in moving forward

· Committee members need to draw more of their constituency groups in for participation through:

Attending the process

Feed back after making reports to them

· Between each meeting, need a smaller group to work at drafting up what resulted from the previous meeting and putting it into a format that is more in line with a technology plan

· Need to do a group process to get to the key ideas and once there is a draft, it can be released to a wider community of people

· Willie's proposal is to use the general format from the last technology plan, in terms of its headings, and then start from scratch. After discussion ETAC agreed to this process

· The committee was broken up into two groups to discuss what items should be included in the vision statement

Each group was ask to envision what they saw students; faculty; and staff doing with technology in four years

They were asked to envision a day in the life of a student; a faculty member; and then a manager/staff

· Results of the group vision statement discussion:

Students:

Online services:

Registration, transcripts, grades
Counseling services
Courses - online & hybrid/web cam/smart board
Degrees
Portfolios

Aid to acquire the technology - both in terms of finance & knowledge - wireless campuses

Make certain students have required skills to use, manage, and create technology in the real world

An easy and seamless a learning experience as possible through:

Integration of classroom and on-line courses

Better communication between students and faculty through the use of technology

Location independence

Integration (easy access) to student services ( i.e. learning center, library)

Faculty:

Technology access -in the class and with students

Portal to connect to ETUDES shell -to have integrated access with technology

Intranet access on the campus to be able to take something from your office to the classroom

ETUDES for all classes

Location independence for students and faculty with the option to allow for a 7x24 communication

Access to current industry's "best" technology for course management and delivery through the use of "smart classrooms"

On-line training and the use of technology to stay current in fields

Administrators & Staff:

Linkage of people and information with a reliable SIS and admin system:

Connecting faculty and staff through Meeting Maker & e-mail

Accessed from home & a better extraction tool for ad hoc queries

A standard district supported data base software

Reliable, easy to use administrative system, network, e-mail, etc

Most current technology (same as faculty and students)

Integrated systems (library and registration, etc.) - no data islands ? one database

5. OTHER ITEMS FROM THE COMMITTEE

· ETS is currently looking into some packages that would allow patches and up dates to be installed remotely

ETS would need to have permission from the users to proceed with any remote instillations

Adjourned: 2:00 pm

Next Meeting: Wednesday, February 4, 12:30 - 2:00 pm, De Anza Admin Conference Room

Last Updated: Tuesday, February 3, 2004 at 12:26:22 PM
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