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EDUCATIONAL
TECHNOLOGY ADVISORY
COMMITTEE
1/19/2005, 12:30-2:00 pm
ATTENDEES:
Jamie Doll, Linda Elvin, David Gillett, Scott Heffner, Willie Pritchard, Jefferson
Shirley, John Swensson, Kristin Tripp Caldwell, Israr Qumer
GUESTS: Sharon Luciw, Gerry Gyuire
Convened: 12:52 pm
1. APPROVAL OF THE MINUTES OF THE LAST
MEETING
· Will stand approved as posted
2. GENERAL NEWS – INITIAL LOOK AT
TECH USE SURVEY RESULTS; 2004 SUMMARY DATA ON SPAM/VIRUS FIREWALL
· NewsBytes will be coming out the
end of January
Will have a fairly detailed summary of the Tech
Use Survey results, with links to a web site with all the data, and all
the responses to the open ended questions
Willie briefly reviewed the survey results
with the committee
This survey had the highest response rate
of any year so far (369)
One of the new questions ask of faculty was: How often is hardware/software
in classrooms/labs updated?
Based upon the responses, there needs
to be improved communication with faculty regarding this issue
For next year's survey, the question: "Do
you use web-based or specialized software to enhance student learning?"
needs to have some clarification added to it, or split up into two questions
Will try to send a complete copy of the survey,
in draft form, to the committee by the end of the week
This issue will have the usual features on tech
alerts & updates; project updates, FAQ's
· Willie reviewed the annual summary
for the spam/virus firewall
The firewall went into effect just a little
over a year ago
Year-to-Date there have been 9,585,658 e-mail messages that have come into
the firewall
5,349,993 (55.8%) were blocked as spam and
did not get through the firewall
592,647 (6.2%) messages were blocked with a virus
3,113,594 (32.5%) messages were allowed through, and not tagged as bulk
or blocked
All e-mails coming to the district e-mail server(all
incoming mail going to fhda.edu; deanza.edu or foothill.edu), go through
the firewall
The firewall doesn't block internal mail
There are some programs that have set up their
own e-mail servers and therefore their e-mails do not go through the firewall
A copy of the data will be sent to all committee
members
3. SUBCOMMITTEE REPORTS – HARDWARE
AND SOFTWARE STANDARDS
· Hardware & Software Standards Committee (Willie)
– met on Tuesday, January 11th
The committee discussed what was announced at Apple
Need to see if we can get one of the new Mac Mini's to do testing on
4. TECHNOLOGY STRATEGIC PLAN – WHAT
ARE OUR ASSUMPTIONS ABOUT THE DISTRICT? ABOUT OUR FUNDING? ABOUT OUR STUDENTS?
OUR FACULTY? OUR STAFF?
· The committee will be moving forward with developing a technology
strategic plan
The technology strategic plan is to help ETS look ahead some number of
years
The survey results are more day-to-day operational information to help
us better understand what are usersÕ needs are
Committee members felt that some of the trends that were evident in the
Tech Use Survey reinforced some of the assumptions that the committee came
up with regarding the culture at FHDA and the assumptions about technology
· There were no further comments about the assumptions the
committee already came up with (assumptions about our culture & assumptions
about technology)
· Willie would like to have a strategic plan draft ready for
ETAC by the end of winter quarter
Over the next couple of meetings the committee will need to come up with
some additional assumptions
Assumptions about our district, the districts funding, any changes we
perceive in out students, faculty & staff as they relate to information
technology
The assumptions will need to be narrowed down to some very critical ones,
those that are most important
Next the committee will look at the goals that have been stated and the
strategies to put them in place
· Committee members need to come
to the next meeting prepared to focus on what our assumptions are about the
state of the district; our assumptions about our funding and our assumptions
about faculty, staff and student use of technology for the next few years
5. OTHER ITEMS FROM THE COMMITTEE
· There have been recent thefts of projectors from a couple
of classrooms at De Anza. ETAC faculty members need to take a message back
to their constituency groups that faculty must remember to lock the door when
leaving a classroom equipped with technology
Scott Heffner recommended that a directive be sent to the deans requesting
that they communicate with their entire faculty the fact that they need
to lock classroom doors upon leaving.
Sharon has a meeting set up with the police department, the police chief,
& key members from both campuses to discuss this issue and come up
with a plan
Will put something in NewBytes about it, to improve awareness
· ETS is making significant progress with the portal
In order to install the portal district wide (all employees and all students),
there needs to be an effective identity management solution in place
ETS is in the process of putting together an RFP to identity management
providers
Currently are working on a draft RFP and hope to have it finalized in
the next couple of weeks in order to turn over to purchasing to go out
for bid
Hope to have this process resolved before the end of this quarter
With a contract in place with an identity management provider we can then
go ahead and implement identity management (a single sign on)
Hoping to roll out a beta portal environment to a small group of users
by the beginning of next quarter
Hoping to be able to roll out to all employees by fall quarter, followed
by a roll out to students
Time sheets will be done through the portal
Will roll out in a web environment first for those employees who have
to do monthly time sheets and then migrate into the portal environment
when it is fully ready to go
Adjourned: 1:52 pm
Next Meeting: Wednesday, February 2, 12:30 – 2:00 PM via videoconferencing
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