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EDUCATIONAL
TECHNOLOGY ADVISORY
COMMITTEE
January
14, 2009
ATTENDEES: Stan Judkins, Sherri Mines,
Judy Mowrey, Fred Sherman, Alex Swanner, Pam Wilkes
GUESTS: Chien Shih
Convened: 12:36pm
1. APPROVAL OF THE MINUTES
(Fred)
- Will stand approved as posted
2. GENERAL NEWS (ALL)
- This
was Judy Mowrey’s last meeting since she is no longer a Dean
3. HW/SW STANDARDS COMMITTEE
MEETING (Sharon)
- The committee has not meet since the December 10th
ETAC meeting
4. EIS STATUS (Chien)
- The EIS
project is progressing as planned
- During
the December timeframe concluded the business process analysis
- Have
done a lot of training focusing on the Finance and Human Resource modules
- Finance will be the fist module to go live July 1st
- Will
focus on training the technical staff in January
- Currently working with Sungard to define what will be the priority and
activities to ensure that we have a successful roll out July 1st
- To date
have used about 18% of our total consulting hours
- The
EIS project calendar can be viewed on line by going to the EIS website
Gives everyone visibility of what has been planned
for the upcoming three months
Can view all documents including all meeting
minutes, all project documentation, the calendar and all the events by going to
the EIS website
www.fhda.edu/eis
5. CAPTURE CARD PRIORITIES (Chien)
- As of
yesterday, the contract between the district and US Bank was entering its final
stages
It is ready to be signed according to the business
office
Andy Dunn was checking with the De Anza college
authority to see what kind of priority he should place on the contract signing
Need to set up a US Bank branch at De Anza College
and also provide the Capture card as an ATM card for students
Us Bank has an internal work schedule (timetable)
and after signing, the earliest they can provide the service to students is
June of this year
- A
second priority of the Capture card is to provide a tracking capability for the
student using the card within the different activities on the campus - this
issue was brought up by student services
Haven’t done anything with this except a study to
come up with a budget, and timetable
The cost will be $80K, and will provide the Capture
cards tracking capability in different activity service venues such as the
health clinic, legal service, the bookstore, etc
To proceed with this project, need the Capture
Committee’s permission
Ready to submit the proposal pending the Capture
Committees final decision on the priority of this project
Will take about 16 weeks after budget authorization
and approval by the Capture Committee
- The
question was raised about whether the ATM functionality was going to be added
to the existing card without affecting it
It will not affect anything currently available for
the Capture Card in terms of the library, printing and use in the student labs
The ATM functionality will be an addition of a
magnetic strip to the back of the card
The current chip on the card is independent from the
new functionality of the card
The chip in the Capture Card technology will be able
to interface with the newer copy machines, as they come on board
6. DISASTER RECOVERY UPDATE (Chien)
7. AP 3250 PROPOSED CHANGES (Fred)
ILLEGAL
DOWNLOADING
- AP
3250 has to do with computer rights and responsibilities
Passed several years back when Willie Pritchard was
chairing ETAC
Taking another look at it and making one slight
modification because of the Higher Education Opportunity Act
Something the Federal government passes every year
and it basically funds most of the Federal programs that have to do with
education
Besides the funding it also has a number of
stipulations or laws that we have to follow other wise we don’t get the funding
One of the new regulations that came about has to do
with illegal downloading
They are requiring three things with regard to
illegal downloading:
1) Requires an annual disclosure that we inform
students that it is illegal to download music that they haven’t paid for
2) Have to certify that we actually have a plan to
combat the unauthorized distribution of copy write material
3) Offer alternatives to illegal file sharing
Met with representative from both FH & DA to
come up with a plan to address these elements
- There
is some language in our current policy that insinuates that illegal downloading
is illegal
Fred proposed that the phrase “illegal downloading
and/or distribution of copy write, protected material including but not limited
to music and videos” be added under system abuse
This proposal was passed by acclamation
Fred will propose this change to the CAC Committee
as a recommendation from ETAC
8. ELECTRONIC INFORMATION SECURITY PROCEDURE CHANGES (Fred)
STUDENT
ID – FERPA CHANGES
- Policy that was worked on all last year
- Will come up for approval before the Board of Trustees at
the January 20th board meeting
- Federal law has made some changes to
FERPA regarding the student ID number
The Electronic Information
Security procedure stated that the student ID number, which is how we identify
students, was a protected element that we couldn’t disclose
According to FERPA this is
no longer protected information
We can remove the student number off the protected
list of information or leave it on
There was concern that if the student ID number was
removed from the list that this could affect the current library number that
the student has, since it is not associated with a PIN
The decision was to keep the student ID as protected
Because it was currently listed as protected FERPA
information Fred was going to look at the wording and change it or maybe move
it to another category
Will bring back to the committee if he rewords it
9. FUTURE AGENDA ITEMS (ALL)
- Fred
raised the question about whether the things that have been presented in the
past year or so have been useful or if the concentration should be on doing
something different
The feeling was that there has been valuable
information and that some valuable decisions had been made and that the path
should remain the same
10. ADJOURNMENT
Next Meeting: Wednesday, February 11,
2009, via video conferencing
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