January 9, 2003 Minutes

· Minutes will stand approved as posted

· Some of the general news was in the Tech Update, which went out Wednesday, January 8th

· ETS tech use survey

The survey, from last quarter, is on line now

Willie will send out an all district e wide mailing to inform staff

A message will be included in NewsBytes

A special note will go out to Deans that they can forward onto their full time and part time faculty

Will need to make certain that everyone is aware that this is not a new survey, but the same one that was available before the holidays

· NewsBytes will be sent out on Monday, January 13^th

Will contain some of the same items that were in the Tech Update

Tech Update goes out to all managers and supervisors in the district and ETAC members

News Bytes is sent to all employees in the district

· Admin system outage on Monday January 6th

Effectively looked like the system was down, when in fact it was running very slow

Unable to do any registration until 10:30 am, Monday morning

ETS staff worked closely with the TouchNet (the new registration system) people

Had to do a restart of the system at noon

The entire system was back up by 4:00 pm, Monday and has been running stable since then

There will be a debriefing  this afternoon with the staff as to how the situation was handled

There are plans to update the Admin system over the Martin Luther King weekend

The system will be in place on Tuesday morning after the Martin Luther King weekend

The update may be postponed until Presidents Day weekend

· Cindy is offering a designing hybrid instruction workshop on January 24^th

Open to all De Anza & Foothill faculty

Will be able to get credit through CAOS, PAA or PGA

Course will run for three consecutive Fridays from 12:30 pm – 3:30 pm, in the Don Bautista Room

Register for the class on the De Anza Training website

· Don Danner has resigned as Director of Client Services

Effective now Willie is acting as the Director of Client Services

Contact Willie for any issues that relate to Client Services such as the support of all hardware & software technical support, the

Call Center, the two Tech Services and all of our software and site licenses that are in place

The position is currently on hold and has to go through Chancellor’s staff for approval

· Network & Systems, & Web Committee – Sharon Luciw

No update

· Hardware & Software  - Willie

Met Tuesday, January 7th

Reviewed peripheral devices, particularly an ink jet printer as well as a scanner

Looking at upgrading the recommended systems

Subcommittee does not declare a standard on certain peripherals; only recommends what ETS can support

Rep from Apple spoke about compliance of OS X & section 508

Wayne will meet with the Apple rep to discuss OS X’s lack of compliance to section 508

Apple rep gave new product announcement

· Instructional Technology – Cindy Vinson

Had a meeting on Tuesday, January 7th

Vivian Sinou talked about ETUDES 1, 2 & the Alliance and where it is going

De Anza has joined the ETUDES alliance

Was an information gathering meeting

· Information Systems – Gerry Gyuire

Nothing to report

· Appropriate Use Sub Committee - Willie

Committee has had two meetings since the last ETAC meeting December 12th

Will have a revised draft ready before the Jan uary22^nd meeting

Can take January 13^th off Meeting Maker as the date for the open meeting

New date and times for the open meeting will be announced in NewsBytes,

Both meetings will be held on Wednesday, January 22nd the day before our next ETAC meeting

The first meeting is from 11:00 am– 12:00 pm in the District Board Room

The second meeting will be held from 12:30 pm – 1:00 pm in Conference Room “A” of the campus center on the De Anza campus

The committee will take verbal input at these two open meetings

There will be no Meeting Maker proposal sent out for the January 22^nd open meetings

Some of the issues the committee was faced with were:

1) The required signature – greatest number of objections pertained to this issue

Policy will not need to require a signature

Will need a proof of service or documentation log to take care of legal notification

Will be sent out to an employee’s last postal mailing address Will try to combine mailing with other district-wide mailings

Students can be notified in a variety of ways, including many publications, lab notices/posters, sign-on screens or
desktop “pictures”

2) The tone of the document

It was too legal & impersonal sounding and was too restrictive (only certain uses were allowed and everything else was prohibited)

Have changed all occurrences of the word “misuse” (is not allowed) in the original draft to “abuse” (is not allowed)

Trying to get the two instances of the word “only” removed

Trying to make it a more tolerant document

Put a clause in the policy that indicates that it is subject to the due process of restrictions under negotiated agreement

3) There was some concern about intellectual properties and the definition of commercial use

Commercial use was clarified as to what things are commercial

Another draft was sent to the Attorney on Tuesday, January 7^th

The attorney was ask to return the document by Monday, January 13^th in the morning, before the next committee meeting

· Over the break the e-mail server was upgraded

Found that some staff did not have their e-mail client configured correctly and they weren’t able to get their e-mail

Those staff members were able to correct the problem themselves by contacting the Call Center

· No updates since the last meeting

· The meeting scheduled for January 17^th has been moved to the 24th

· Primarily a district wide technology advisory committee that helps in: setting policy; guiding directions of ETS in terms of the activities that they undertake; as well as setting the broad strategic goals for technology within the district including a technology plan

· Process is that ETAC has a number of subcommittees who act on a variety of different issues and bring forward proposals to ETAC, and if it is a district wide policy or board policy, goes from ETAC to the CAC

· The role of ETAC is to advise the Vice-Chancellor, Technology

· CFI & the impact of Measure E was not accounted for in the Strategic Planning

Hired a new Measure-E person to help lighten Ed Breault’s role

· ETAC is not well informed with what is happening outside of ETS

· ETAC is well informed with what happens inside of ETS

· The Interim Chancellor suggests that ETAC revises the district technology plan and have it in place before the new Chancellor comes on board

· Need to review what was in the Strategic Plan and what we are doing

The Strategic Plan cannot be totally changed since it follows the Educational Master Plan Goals

The Educational Master Plan is coming up for revision soon

Will also need to review the Implementation Plan

The complete Strategic Plan from 2000 will be posted on the ETS website

· Currently building a data warehouse environment

Will relieve a lot of our information access needs, that we have on our current system, with more flexibility

· Doing a needs assessment for managers

The information assessment is part of an analysis to replace Maui

Have started to interview managers and will also do a survey

There will be some training to go along with the Maui replacement

The assessment will be more specific than Lisa Petrides survey about general applications

· Jaci Ward needs to know who will be on staff in the Call Center for Saturdays

Needs to know what the Saturday Call Center hours will be

Last Updated: Wednesday, April 2, 2003 at 10:02:01 AM
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